Minnehaha County: Nov. 4
Minnehaha County
_________ Minutes _________
THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. October 27, 2020, pursuant to adjournment on October 20, 2020. Commissioners present were: Bender, Beninga, and Karsky. Commissioners Heiberger and Barth were present via Zoom Videoconference. Also present were Olivia Larson, Commission Recorder, and Maggie Gillespie, Senior Deputy State’s Attorney.
MOTION by Karsky, seconded by Beninga, to approve the agenda. By roll call vote: 5 ayes.
MINUTES APPROVAL
MOTION by Beninga, seconded by Heiberger, to approve the October 20, 2020, Commission Minutes. By roll call vote: 5 ayes.
VOUCHERS TO BE PAID
MOTION by Barth, seconded by Beninga, to approve the following bills totaling $2,028,056.03. By roll call vote: 5 ayes.
A&B Business Lease-Rental Agmt 321.25, A&B Business Maint Contracts 180.35, Agp Studios Motels 500.00, Airgas USA Gas Oil & Diesel 67.23, Airgas USA Small Tools & Shop Sup 82.70, Airway Svc Auto/Small Equip 1,276.53, Airway Svc Gas Oil & Diesel 217.04, Alcohol Monitoring Electronic Monitoring 1,043.20, All American Towing Investigators Exps 120.00, American Properties One Sioux Falls Shelter 2,080.00, Angel, Edward P Attorney Fees 6,023.45, Apland Trucking One Sioux Falls Shelter 590.00, Argus Leader Media Publishing Fees 2,012.92, Armor Correctional Contract Svcs 34,071.59, Associated Consult Architect, Engineers, and PMgt 27,140.00, AT&T Safety & Rescue Equip 43.23, Avera McKennan Hospitals 10,774.88, Avera McKennan Physicians 383.07, Avera McKennan Professional Svcs 1,065.35, Axis Forensic Toxico Lab Costs 532.00, Beck Motors Automobiles 32,898.00, Beeners, Keith One Sioux Falls Shelter 850.00, Bob Barker Child Care Items 123.84, Bob Barker Child Care Uniforms 159.89, Boyer Ford Trucks Auto/Small Equip 264.89, Brennan Hills Town One Sioux Falls Shelter 1,396.00, Bridgewood Estates One Sioux Falls Shelter 1,250.00, Brooks Townhomes One Sioux Falls Shelter 609.00, Builders Supply Building Repairs & Maint 285.00, Builders Supply JDC Maint 1,690.00, Butler Machinery Heavy Equip Repairs & Maint 487.42, Butler Machinery Truck Repairs & Maint 28.68, Century Business Pro Maint Contracts 97.22, Centurylink Telephone 57.17, Centurylink Long Dis Telephone 178.03, Chasing Willows Welfare Rent 1,200.00, City Glass & Glazing JDC Maint 1,313.00, Classic Convenience Gas Oil & Diesel 43.85, Cms Communications Data Processing Equip 428.43, Computer Forensic Attorney Fees 1,320.00, Concrete Materials Bridge Repair & Maint 99.84, Constellation Natural Gas 82.43, Country Meadows SF Welfare Rent 1,200.00, Dakota Auto Parts Small Tools & Shop Sup 6.46, Dakota Fluid Power Auto/Small Equip 159.79, Dakota Law Attorney Fees 1,408.65, Dalsin Repair/Renovations 11,034.00, Dell Marketing Data Processing Equip 3,170.91, Diamond Mowers Auto/Small Equip 177.90, Dive Rescue Intl Safety & Rescue Equip 2,264.80, Donahoe Law Attorney Fees 979.70, Donahoe Law Child Defense Attorney 339.50, Douglas Street Inves One Sioux Falls Shelter 815.00, Dressler, Mike Welfare Rent 800.00, Dynamic Svcs One Sioux Falls Shelter 1,200.00, EH Hospitality Motels 280.00, Eich Law Child Defense Attorney 4,166.67, Election Systems Election & Office Equip 434.61, Engbrecht, Roger One Sioux Falls Shelter 675.00, English Law Attorney Fees 6,000.00, Etterman Enterprises Small Tools & Shop Sup 289.91, Family Svc Insurance-Other Costs 1,750.00, Fastenal Sign Supply Inventory 89.09, Fastenal Small Tools & Shop Sup 112.20, Fink, Twaine Welfare Rent 500.00, First Rate Excavate Contracted Construction 49,913.35, Fred The Fixer Misc Exp 80.00, Freedom Mortgage One Sioux Falls Shelter 1,889.86, Galls Quartermaster Uniform Allowance 160.03, Garretson Gazette Publishing Fees 946.04, George, Aaron One Sioux Falls Shelter 1,250.00, George, Aaron Welfare Rent 500.00, Global Tel Link Telephone 5.64, Goebel Printing Office Sup 332.82, Goeden Prop II One Sioux Falls Shelter 1,220.00, Greater Sioux Falls Memberships 200.00, Guzman, Sandra V Interpreters 120.75, Hanson, Julie A One Sioux Falls Shelter 1,189.00, Hasseler, Kenneth D Psych Evals 3,865.00, Hava House Welfare Rent 800.00, Heidepriem Purtell Attorney Fees 649.20, Helseth, Ramona G Bd Exp Fees Minnehaha 264.00, Heritage Funeral Hom Burials 4,600.00, Hewlett Packard Data Processing Equip 594.00, Home Depot Credit Auto/Small Equip 188.83, HOV Svcs Microfilming 918.65, Humboldt Fire & Amb Transportation 300.00, Hunters Gate One Sioux Falls Shelter 1,564.00, Hurd BV One Sioux Falls Shelter 2,275.00, Hurtgen, Timothy T Welfare Rent 500.00, HyVee Pharmacies 55.82, I State Truck Center Parts Inventory 2,040.31, Idaho Housing One Sioux Falls Shelter 1,815.82, Identity Automation Professional Svcs 974.02, Institutions Svc Jail Repairs & Maint 3,429.19, Intek Contract Svcs 32,711.64, Intek COVID Exps 3,660.00, ISI Interpreters 100.00, Jans Corporation Correction Ctr Repairs & Maint 1,400.00, JCL Solutions JDC Custodial Sup 137.24, Jefferson Partners Transportation 951.00, Johnson, Erin M Bd Exp Fees Minnehaha 6,526.50, Johnson, Erin M Crisis Intervention Program 47.50, Judee Estates One Sioux Falls Shelter 1,071.00, Katterhagen, Mark Bd Exp Fees Yankton 117.00, Kauffman, David W Ph Psych Evals 1,750.00, Killarney Crossings One Sioux Falls Shelter 905.00, Knecht, Andrew J Attorney Fees 1,794.50, Kone Contract Svcs 9,270.00, Kone Maint Contracts 970.92, Konop, Brett Welfare Rent 500.00, Kruse Law Attorney Fees 608.40, Kruse Law Child Defense Attorney 4,166.67, Kurita America Hold Building Repairs & Maint 29.95, Kyle Sexe Taxable Meal Allowances 14.00, Lassegaard, Samuel C One Sioux Falls Shelter 600.00, Laughlin Law Attorney Fees 310.80, Lewno Law Bd Exp Fees Yankton 1,339.00, LG Everist Bridge Repair & Maint 473.38, Lilla, Chris Taxable Meal Allowances 14.00, Litz, Bob Postage 8.30, Lockwood, Darcy Bd Exp Fees Yankton 90.00, Lockwood, Darcy Transportation 27.00, Loucks Associates Professional Svcs 1,590.00, Luther, Jeff Medical Director 2,500.00, Lutheran Social Svcs Diversion Programs 988.92, Lutheran Social Svcs Evening Report Center 4,482.90, Lutheran Social Svcs Shelter Care/Reception Center 87,695.10, Mac’s Hardware Bridge Repair & Maint 48.36, Majestic Ridge One Sioux Falls Shelter 830.00, Marcy Williamson Misc Revenue 550.00, Marsh & McLennan Property & Liability 1,000.00, Medstar Paramedic Transportation 3,200.00, Menard Bldg/Yard Repair & Maint 26.94, Menard Park & Recreation Material 84.45, Metro Communications Clinics Auxiliary Svcs 80.00, Midamerican Energy Natural Gas 89.32, Midwest Alarm Outside Repair 318.84, Minnehaha County Prisoner/Bond Accounts 20.00, Mitchell Repair Small Tools & Shop Sup 4,327.49, Motorola Solutions Homeland Security 99,974.02, Mr Cooper Group One Sioux Falls Shelter 1,337.82, Multicultural Center Interpreters 55.00, New Century Press Publishing Fees 1,235.87, Northeast Investment One Sioux Falls Shelter 1,850.00, Novak Trash Removal 3,611.76, Nybergs Ace Hardware Misc Exp 23.86, Oconnor, Charles Homeland Security 7,500.00, Olivier Miles Holtz Attorney Fees 661.40, Olson Law Attorney Fees 54.00, Omaha Hardwood Lumb Program Activities 1,056.32, One Sky Bldg/Yard Repair & Maint 3.39, Oreilly Auto Parts Auto/Small Equip 52.68, Parsons Transport Truck Repairs & Maint 2,494.80, Penbrooke Place Apt One Sioux Falls Shelter 1,491.38, Pettigrew Heights One Sioux Falls Shelter 655.00, Pfeifle, Samuel One Sioux Falls Shelter 1,800.00, Piedmont Plastics Program Activities 1,280.00, Pioneer Enterprises Burials 6,000.00, Pomps Tire Svc Auto/Small Equip 642.17, Prestox Outside Repair 261.00, Prestox Professional Svcs 61.00, Price, Thomas L Attorney Fees 2,400.00, Price, Thomas L Professional Svcs 2,400.00, Quail Hollow Town One Sioux Falls Shelter 618.00, Qualified Presort Postage 364.95, Quill Corporation Office Sup 315.75, Raa Certification Education & Training 300.00, Red Oak Properties Welfare Rent 500.00, Redwood Court One Sioux Falls Shelter 1,331.00, Reede Construction Contracted Construction 1,011,472.20, Reliance Telephone Telephone 1.75, Renneberg Hardwoods Program Activities 244.40, Residence At Green Welfare Rent 906.00, Reynolds Law Child Defense Attorney 4,166.67, Rosecrest One Sioux Falls Shelter 4,245.00, Sanford One Sioux Falls Shelter 3,900.00, Sanford Clinic Contract Svcs 25,180.73, Sanford Clinic Other Medical Svcs 102.20, Schmuck, Jan Bd Exp Fees Minnehaha 256.00, Sioux Empire Fair Misc Exp 12,500.00, Sioux Falls City Electricity 12,807.37, Sioux Falls City Gas Oil & Diesel 115.60, Sioux Falls City One Sioux Falls Shelter 2,099.99, Sioux Falls City Water Sewer 14,618.51, Sioux Falls City Welfare Utilities 885.51, Sioux Falls Rubber Notary Exp 103.50, Sioux Falls Treatmen Pharmacy-MAT 84.00, Skyler Earleystonear Business Travel 100.00, Solomon, Ghirmay Z Interpreters 70.00, Southeastern Behav Professional Svcs 1,550.00, Spring Hill Welfare Rent 353.00, Staples COVID Exps 81.98, State of SD Amts Held Daily Scram 5,769.00, State of SD Amts Held Remote Breath 2,925.00, State of SD Books 440.00, State of SD Data Communications 255.00, State of SD Notary Exp 150.00, State of SD Outside Repair 7.35, State of SD Printing/Forms 703.14, State of SD Telephone 29.25, Strange Farrell John Attorney Fees 2,286.95, Streichers Uniform Allowance 822.99, Streichers Volunteer Pers Items 95.91, Summit Fire Protect Safety & Rescue Equip 176.50, Summit Food Svc Board Of Prisoners Meals 236,819.61, Summit Food Svc Inmate Sup 204.34, Sunset Law Enforce Ammunition 252.00, Tally Ho Apts One Sioux Falls Shelter 1,250.00, Thomson Reuters We Books 56.28, Thomson Reuters We Legal Research 1,847.86, Thomson Reuters We Subscriptions 255.98, Three Falls Welfare Rent 1,300.00, Tiede, Pamela Bd Exp Fees Minnehaha 184.00, Tristate Garage Door Jail Repairs & Maint 2,335.00, Tri-State Nursing Professional Svcs 2,766.77, TSP Repair/Renovations 2,166.25, Two Way Solutions Communication Equip Repair 7,214.16, Tzadik Sioux Falls P One Sioux Falls Shelter 1,750.00, Tzadik Taylors Place One Sioux Falls Shelter 637.00, Tzadik Taylors Place Welfare Rent 700.00, US Foods Other Sup 56.10, US Foods Professional Svcs 1,187.67, Vanderpol Bailey, Me Professional Svcs 450.00, VB Falls Park Apts One Sioux Falls Shelter 2,450.00, VB Falls Terrace Welfare Rent 700.00, VB Tower One Sioux Falls Shelter 1,027.00, VB Tower Welfare Rent 1,308.00, Victory Supply Inmate Sup 653.38, Walgreens Pharmacies 96.95, Walmart Stores Pharmacies 39.48, Waterbury Plbg Building Repairs & Maint 192.60, Weerheim Law Bd Exp Fees Minnehaha 3,306.00, West 41St Commons One Sioux Falls Shelter 1,748.50, Windsor Heights Apt One Sioux Falls Shelter 645.00, Xcel Energy Electricity 69,595.36, Xcel Energy One Sioux Falls Shelter 3,511.97, Xcel Energy Welfare Utilities 202.98.
REPORTS
The Minnehaha County/Lincoln County Human Services 3rd Quarter Report, the September 2020 Juvenile Detention Center Report, and the 2020 3rd Quarter Juvenile Detention Center Report were received and placed on file in the Auditor’s Office.
PERSONNEL
MOTION by Heiberger, seconded by Barth, to approve the following personnel changes. By roll call vote: 5 ayes.
Step Increases
1. Staci Peters, Museum Events Coordinator for the Museum, at $24.92/hour (14/9) effective 10/31/2020.
2. Benjamin Baxa, Correctional Officer for the Jail, at $28.20/hour (13/16) effective 9/6/2020.
3. Robert Olson, Correctional Officer for the Jail, at $28.20/hour (13/16) effective 9/12/2020.
4. Alexi Miranda, Juvenile Correctional Officer I for the Juvenile Detention Center, at $18.99/hour (12/2) effective 10/9/2020.
5. Eli Show, Museum Preparator for the Museum, at $26.18/hour (17/5) effective 11/2/2020.
6. Tyson Anderson, Sergeant for the Jail, at $29.61/hour (20/4) effective 6/29/2020.
7. Darrell Jonas, Highway Maintenance Team Member for the Highway Department, at $23.71/hour (12/11) effective 11/9/2020.
8. Cole Powell, Corporal for the Jail, at $24.31/hour (17/2) effective 10/19/2020.
Other
1. To correct the step increase listed on the 10/20/2020 commission memo for Alexander Corrie to Corrie Alexander, Deputy Sheriff for the Sheriff’s Office, at $26.18/hour (17/5) effective 10/22/2020.
Carey Deaver, Human Resources Director, presented Administrative Services Agreements with Horizon Agency, Sanford Health Plan, Avera Health Plans, Inc. dba Avera Health Plans Benefit Administrators, and UMR, Inc. for the County’s self-funded group health plan.
The agreement with Horizon Agency is to work with the county’s third-party administrator and the care systems to assist in addressing claim processing and network issues. The agreement provides for a $6.50 per employee per month fee for network management; which is the same rate as the current agreement. The only change from the current agreement would be the updated term dates commencing on January 1, 2021, and remaining effective until December 31, 2023.
Sanford Health Plan is one of the care systems for the Minnehaha County’s self-insured health plan. The agreement with Sanford reflects a fee increase of 10% for network re-pricing, customer services, pre-certification, utilization management, and case management services. Because the fees will not increase in 2022 or 2023, the increase averages less than 3.5% each year.
Avera Health Plans, Inc. dba Avera Health Plans Benefit Administrators is one of the care systems for the Minnehaha County’s self-insured health plan. The new agreement would be the fourth amendment to the original Administrative Services Agreement and would increase between 2.5% and 2.7% each year for network repricing and customer service support fees. Fees for utilization management and large case management will increase between 2.4% and 2.8% each year.
UMR is the third party administrator who processes payments and explanations of benefits for the County. The Financial Renewal and Terms Amendment to the Administrative Services Agreement for the county health plan with UMR, Inc. reflects a medical claims increase of 3% in 2021 and 2% in both 2022 and 2023. Additionally, there will be a 2% increase of the stop loss interface fee for 2022 and 2023.
MOTION by Beninga, seconded by Karsky, to authorize the Chair to sign the following agreements: the Administrative Services Agreement between Minnehaha County and Horizon Agency beginning January 1, 2021 and ending December 31, 2023; the Administrative Services Agreement between Minnehaha County and Sanford Health Plan effective January 1, 2021 and ending on December 21, 2021 with automatic renewals for additional one year terms; the Fourth Amendment to the Administrative Services Agreement between Minnehaha County and Avera Health Plans, Inc. dba Avera Health Plans Benefit Administrators effective January 1, 2021, and ending December 31, 2023; and the Financial Renewal and Terms Amendment to the Administrative Services Agreement with UMR, Inc. effective January 1, 2021. By roll call vote: 5 ayes.
LEGISTLASTIVE AUDIT REPORT
Joshua Shellum, Auditor for South Dakota Department of Legislative Audit, reported on the Management Letter and Communications Letter that summarize the findings of the fiscal and compliance audit for Minnehaha County 2019 year end.
BUDGET SUPPLEMENT
Lori Montis, Human Services Assistant Director, via teleconference, requested an automatic budget supplement for funds awarded to the County by the City of Sioux Falls through the One Sioux Falls Fund. To date, approximately $400,000 was accepted from the One Sioux Falls Fund with approximately $398,000 spent to help approximately 365 households with rent, utilities, and mortgage assistance. MOTION by Karsky, seconded by Beninga, to approve an automatic budget supplement in the amount of $288,000 for One Sioux Falls monies from 4110000-369025, Private Grants, to 4110000-422925, One Sioux Falls-Shelter. By roll call vote: 5 ayes.
OWNER AUTHORIZED TRANSFER
Carol Muller, Commission Administrative Officer, requested the approval of a change order in the form of an Owner Authorized Transfer (OAT) #0129 for the Minnehaha County Jail Expansion with JE Dunn to provide remediation in the event of heavy rainfall. The OAT results in a total cost of $520,012.05 for north frontage improvements including a 30-inch wall, a flood gate, and a collection/pump system. The funds for the additional cost will come from the construction contingency. MOTION by Karsky, seconded by Beninga, to approve Owner Authorized Transfer #0129 with JE Dunn Construction Company at a cost of $520,012.05 for north frontage improvements. By roll call vote: 5 ayes.
WORK ORDERS
DJ Buthe, Highway Superintendent, via Zoom Videoconference, requested approval of Tyler Technologies Work Orders for Contract Management and Project Accounting modules. Highway project funding issues were discovered in June 2020. To remedy the issues, it was determined the two additional modules through the County’s MUNIS provider, Tyler Technologies, was needed. The modules are specifically designed for the management of project financials and will assist the Highway Department in cost tracking for all contracted services, in-house maintenance, and purchasing. Monte Watembach, Information Technology Director, via teleconference, spoke on his support of the Highway Department purchasing the additional modules. MOTION by Beninga, seconded by Karsky, to authorize the Chair to sign the Tyler Technologies Work Orders for Contract Management and Project Accounting modules at a total one-time cost of $26,770 and a total annual fee of $1,361. By roll call vote: 5 ayes.
AGREEMENTS
DJ Buthe, Highway Superintendent, via Zoom Videoconference, presented an agreement between the State of South Dakota and Minnehaha County for reimbursement to the County for maintenance and repair costs related to Highway Project No. MC20-02. The Highway Department completed 15.9 miles of asphalt mill and overlay as part of the County’s pavement preservation program. A portion of the work was done on the Crooks/Renner 1-90 Exit. The South Dakota Department of Transportation will reimburse the County in the amount of $20,413.02 for the 630 feet of asphalt mill and overlay done. MOTION by Barth, seconded by Karsky, to authorize the Chair to sign the Reimbursement Agreement between Minnehaha County and the State of South Dakota Department of Transportation in the amount of $20,413.02 for County Highway Project MC20-02. By roll call vote: 5 ayes.
Craig Dewey, Assistant Commission Administrative Officer, presented an Interim Agreement between Minnehaha County and JLG Architects for the Administration and Extension Building Remodel. The Interim Agreement will remain in effect until a full agreement for the remodel can be finalized. Per the Interim Agreement, JLG Architects will provide three steps of services to develop conceptual and schematic level documents, design development level documents, and complete construction documents. The preliminary project budget is $4.6 to $5 million for the Administration Building and $234,000 to $648,000 for the Extension Building. MOTION by Beninga, seconded by Heiberger, to authorize the Chair to sign the Interim Agreement between Minnehaha County and JLG Architects for the Administration and Extension Building Remodel beginning October 21, 2020, and ending November 30, 2020. By roll call vote: 5 ayes.
LIAISON REPORT
Commissioner Barth reported on the October 26, 2020, Planning Commission Meeting where items were approved including an Air B&B.
Commissioner Karsky reported on the October 27, 2020, Public Defender’s Advisory Board Meeting he and Commissioner Heiberger attended. Although the budget is doing well, there have been seven homicides since March. This is expected to cause expenditures to increase greatly in future years. Space needs were discussed including the conversion of physical files to electronic and the possibility of remodeling the lower level of the building.
Commissioner Bender reported on sitting in on interviews for the Jail’s new medical provider. A contract will be negotiated with a local provider and be brought forward to the Commission for final approval.
NEW BUSINESS
Commissioner Bender reported that, as a result of the Audit Report received from the South Dakota Department of Legislative Audit, Moody’s has given Minnehaha County an A1 rating. This rating indicates that the County’s bonds are high quality and subject to low credit risk.
OLD BUSINESS
Commissioner Karsky reported there will be no Commission Meeting on November 3, 2020, due to the General Election.
Commissioner Bender reported the burn ban was lifted thanks to the recent moisture in the County.
MOTION by Beninga, seconded by Karsky, to adjourn. By roll call vote: 5 ayes.
The Commission adjourned until 9:00 a.m. on Tuesday November 10, 2020.
APPROVED BY THE COMMISSION:
Jean Bender
Chair
ATTEST:
Olivia Larson
Deputy Auditor
Published at the approximate cost of $198.63.
Nov. 4, 2020
