Minnehaha County: March 3
____ Notice to Bidders ____
Minnehaha County Highway Department requests formal proposals (bids) for “2021-2022 Annual Highway Materials”.
These contracts consist of furnishing specified materials for the annual term of the contract, generally including:
No. 1—Medium-Curing Cutback Asphalt (MC-70)
No. 2—Hot Mix Asphalt (HMA) Concrete Pavement
No. 3—Snow Plow and Motor Grader Blade Cutting Edges
No. 4—Abrasive Salt Mixture (Salt Sand)
No. 5—Rock Salt and Transportation
Sealed proposals shall be received by Minnehaha County Auditor’s Office, 415 N Dakota Avenue, Sioux Falls, SD 57104, not later than 10:15 a.m. March 17th, 2021. Formal Proposals (Bids) shall be publicly opened and read at the Auditor’s Office at 10:30am.
Specifications and proposal forms that must be used are available at Minnehaha County Highway Department located at 2124 E 60th Street North, Sioux Falls, SD 57104. Formal Proposals (Bids) submitted on forms other than the proposal supplied by the Minnehaha County Highway Department will be irregular and will not be considered.
Minnehaha County reserves the right to reject any or all formal Proposals (Bids), waive technicalities, and make award(s) as deemed to be in the best interest of the county.
Bennett Kyte, Minnehaha County Auditor
Published at the approximate cost of $14.12.
Mar. 3, 2021
_________ Minutes _________
THE MINNEHAHA COUNTY COMMISSION CONVENED AT 9:00 A.M. February 23, 2021, pursuant to adjournment on February 16, 2021. Commissioners present were: Barth, Bender, Beninga, Heiberger, and Karsky. Also present were Olivia Larson, Commission Recorder, and Eric Bogue, Chief Civil Deputy State’s Attorney.
MOTION by Barth, seconded by Bender, to approve the agenda. 5 ayes.
MINUTES APPROVAL
MOTION by Beninga, seconded by Heiberger, to approve the February 16, 2021, Commission Minutes. 5 ayes.
VOUCHERS TO BE PAID
MOTION by Barth, seconded by Bender, to approve the following bills totaling $1,132,024.87. 5 ayes.
A&B Business Data Processing Sup 1,848.57, A&B Business Maint Contracts 138.42, Airgas USA Small Tools & Shop Sup 83.66, Airway Service Auto/Small Equip 723.37, Airway Service Gas Oil & Diesel 172.76, Appeara Program Activities 26.27, Argus Leader Media Professional Svc 64.19, Argus Leader Media Publishing Fees 2,806.23, Associated Consultin Architect, Engineers, and PMgt 10,856.00, Automatic Building Coliseum 344.00, Automatic Building Correction Ctr Repairs & Maint 459.00, Automatic Building HHS Maint 238.00, Automatic Building Jail Repairs & Maint 3,470.00, Automatic Building Outside Repair 780.00, Automatic Building VOA Dakotas 330.00, Avera Health Plans Insurance Admin Fee 2,890.12, Avera McKennan Attorney Fees 1,250.00, Avera McKennan Blood Withdrawal 51.00, Avera McKennan Contract Svc 31,809.52, Avera McKennan Hospitals 944.14, Avera McKennan Professional Svc 102.20, Axis Forensic Toxico Lab Costs 410.00, Bill Radio Sign Deposits 50.00, Bob Barker Company Child Care Uniforms 68.40, Bourne, Hunter One Sioux Falls-Shelter 850.00, Brentwood Apts Welfare Rent 500.00, Builders Supply Comp Jail Repairs & Maint 1,626.00, Butler Machinery Com Heavy Equip Repairs & Maint 81.91, C&R Supply Truck Repairs & Maint 7.28, Century Business Lease-Rental Agmt 189.98, Century Business Maint Contracts 85.22, Centurylink Long Dis Telephone 9.12, Certified Languages Interpreters 4.35, Chagolla, Albert Interpreters 25.00, Chevelle One Sioux Falls-Shelter 495.00, Childrens Home Soc Misc Exp 91,035.00, Com-Tec Jail Repairs & Maint 90.05, Constellation Natural Gas 16,140.89, Construction Product Small Tools & Shop Sup 45.00, Dakota Point Apt Welfare Rent 465.00, Dakotaland Autoglass Auto/Small Equip 275.00, Deans Distributing Gas Oil & Diesel 1,500.50, Deans Distributing Small Tools & Shop Sup 278.30, Decastro Law Attorney Fees 11,204.30, Dell Marketing Data Processing Equip 50,076.11, Dell Marketing Furniture & Office Equip 14,065.25, Diamond Medical Contract Svc 525.00, Duncan, Dawn Welfare Rent 500.00, Dust Tex Service Janitorial Chemical Sup 20.30, Eich Law Office Child Defense Attorney 4,166.67, Electric Construct Building Repairs & Maint 93.88, English Law Attorney Fees 6,000.00, Etterman Enterprises Small Tools & Shop Sup 220.51, Fit My Feet Uniform Allowance 179.99, Forward Sioux Falls Misc Exp 2,000.00, Fred The Fixer Misc Exp 90.00, George, Aaron Welfare Rent 1,000.00, Geotek Engineering Architects & Engineers 792.00, Graham Tire Auto/Small Equip 1,200.00, Graham Tire Heavy Equip Repairs & Maint 197.00, Grainger Heat, Vent & AC Repairs 109.61, Guardrail Enterprise Bridge Repair & Maint 680.00, Guzman, Sandra V Interpreters 50.00, Harms Oil Gas Oil & Diesel 14,297.80, Heritage Funeral Hom Burials 2,000.00, Hidden Hills Apt One Sioux Falls-Shelter 1,000.00, Hov Svc Microfilming 505.50, HyVee Jury Fees 32.91, HyVee Pharmacies 228.90, I State Truck Center Parts Inventory -288.29, I State Truck Center Truck Repairs & Maint 590.99, Interstate Office Office Sup 756.55, IS Restaurant Equip Jail Repairs & Maint 1,840.98, ISG Architect, Engineers, and PMgt 57,395.01, ISI Interpreters 80.00, JCL Solutions Kitchen/Cleaning Sup 1,932.67, JE Dunn Construction Construction Costs 62,857.00, Jefferson Partners Transportation 461.00, Jeffrey R Oyen Sign Deposits 50.00, JLG Architects Architect, Engineers, and PM 942.50, JLG Architects Architect, Engineers, and PMgt 20,950.00, Knecht, Andrew J Attorney Fees 504.40, Kruse Law Child Defense Attorney 4,166.67, Kyra Enterprises Motels 55.00, Lacey Village Town Welfare Rent 700.00, Lamp Interpreters 14.95, Laughlin Law Attorney Fees 1,032.20, Ledd Properties Motels 625.00, Lightning Towing Investigators Exps 212.00, Lightning Towing Professional Svc 248.00, Lisa Carlson Report Court Reporters 112.20, Lockwood Law Attorney Fees 1,232.38, Lopez, Rebeca Interpreters 50.00, Luther, Jeff Medical Director 2,500.00, Lutheran Social Svcs Evening Report Center 6,940.44, Lutheran Social Svcs Shelter Care/Reception Center 84,529.91, Marsh & McLennan Notary Exp 100.00, Marshall, Destinie Welfare Rent 800.00, Medstar Paramedic Transportation 4,400.00, Menard Program Activities 553.25, Metro Comm Misc Exp 46,828.83, Midamerican Energy One Sioux Falls-Shelter 612.67, Midwest Alarm Security Alarm 174.56, Minnehaha Cnty Econ Misc Exp 5,500.00, Minnehaha County Auto/Small Equip 3.65, Minnehaha County Furniture & Office Equip 175.00, Multicultural Center Interpreters 68.75, Napa Auto Parts Auto/Small Equip 166.45, Napa Auto Parts Small Tools & Shop Sup 130.65, Netos, Antonios One Sioux Falls-Shelter 700.00, Northeast Investment One Sioux Falls-Shelter 1,755.00, Northeast Investment Welfare Rent 700.00, Novak Trash Removal 3,670.51, One Sky Auto/Small Equip 37.50, One Sky Small Tools & Shop Sup 23.44, Osborn, Roxane R Court Reporters 36.00, PCS Mobile Data Processing Equip 287.85, Phoenix Supply Inmate Sup 1,112.00, Pioneer Enterprises Burials 6,000.00, Prestox Professional Svc 61.00, Qualified Presort Postage 200.00, Quality Efficiencies Motels 625.00, R&L Supply Plumbing & Welding 251.42, Residence At Greenw Welfare Rent 656.00, Reynolds Law Child Defense Attorney 4,166.67, Roberts, Yvonne Welfare Rent 475.00, Roeller Properties Truck Repairs & Maint 700.00, Rons, Norm Welfare Rent 1,100.00, Rotorooter Trash Removal 188.00, Sanford Lab Costs 529.79, Sanford Clinic Contract Svc 25,936.17, Sanford Healthcare Medical Equip 115.30, Schuster, Paul Investigators Exps 36.54, SD Assoc County High Memberships 1,425.00, SD Assoc Of County Business Travel 110.00, SD Assoc Of County Education & Training 100.00, Short Elliott Hendr Architects & Engineers 6,200.67, Sioux Empire Fair Misc Exp 12,500.00, Sioux Falls City Contract Svc 318,750.00, Sioux Falls City Electricity 11,555.92, Sioux Falls City Gas Oil & Diesel 202.55, Sioux Falls City Water Sewer 14,247.40, Sioux Falls Ford Auto/Small Equip 768.54, Sioux Falls Ford Gas Oil & Diesel 36.45, Sioux Falls Rubber Office Sup 40.50, Sioux Falls Treat Pharmacy-MAT 70.00, Splitrock Square Sign Deposits 50.00, Spring Creek Luxury One Sioux Falls-Shelter 2,150.00, Stan Houston Equip Small Tools & Shop Sup 259.55, State of SD Amts Held-Daily Scram 3,500.00, State of SD Amts Held-Remote Breath 620.00, State of SD Misc Exp 15.00, State of SD Notary Exp 60.00, State of SD Printing/Forms 173.79, State Steel Of SD Auto/Small Equip 206.93, State Steel Of SD Truck Repairs & Maint 134.79, Stoney Hill Apt One Sioux Falls-Shelter 375.00, Strange Farrell John Attorney Fees 11,933.80, Summit Food Service Board Of Prisoners-Meals 64,924.86, Summit Food Service Child Care Food 544.64, Summit Food Service Inmate Sup 82.84, Summit Food Service School Lunch Program 900.67, Tegra Group Architect, Engineers, and PMgt 23,900.00, Tschetter & Adams Attorney Fees 377.79, Uline Inmate Sup 1,600.21, US Foods Professional Svc 856.01, Vb Falls Terrace Welfare Rent 800.00, Walgreens Pharmacies 550.06, Wieman Land & Auct Professional Svc 3,000.00, Xcel Energy Electricity 1,242.77, Xcel Energy One Sioux Falls-Shelter 3,221.62, Xcel Energy Road Maint & Material 16.93, Xcel Energy Welfare Utilities 221.84, Yemam, Nassir Interpreters 75.00.
REPORTS
The January 2021 Juvenile Detention Center Report, the 2020 Minnehaha County Medical and Subsistence Expenditure Report for the South Dakota Association of County Commissioners, the Minnehaha County/Lincoln County Human Services 2020 Annual Report and One Sioux Falls Report, the Mobile Crisis Team 2020 Annual Statistics Report, the Auditor’s Office 2020 Final Expense and Revenue Report, and the Auditor’s Office Financial Reports for January 2021 were received and placed on file in the Auditor’s Office. Kim Adamson, Finance & Budget Officer, presented on the Auditor’s Office 2020 Final Expense and Revenue Report and the Auditor’s Office Financial Reports for January 2021.
PERSONNEL
MOTION by Barth, seconded by Bender, to approve the following personnel changes. 5 ayes.
Step Increases
1. Cory Winter, Correctional Officer for the Jail, at $21.38/hour (13/4) effective 1/9/2021.
2. Benjamin Green, Correctional Officer for the Jail, at $21.92/hour (13/5) effective 1/16/2021.
3. Julie Anderson, Administrative Secretary for the Juvenile Detention Center, at $19.86/hour (10/7) effective 2/18/2021.
4. Mary White, Juvenile Correctional Officer I for the Juvenile Detention Center, at $19.86/hour (12/3) effective 2/12/2021.
5. Betsy Doyle, Chief Deputy Public Defender for the Public Defender’s Office, at $3,864.00/biweekly (25/3) effective 2/22/2021.
6. Dylan Westerbur, Deputy Sheriff for the Sheriff’s Office, at $24.80/hour (17/2) effective 12/30/2020.
7. Justin Cave, Deputy Sheriff for the Sheriff’s Office, at $24.92/hour (17/3) effective 11/19/2020.
8. Paul Schuster, Deputy Sheriff for the Sheriff’s Office, at $26.05/hour (17/4) effective 2/24/2021.
9. Skyler Earley Stonearrow, Deputy Sheriff for the Sheriff’s Office, at $26.70/hour (17/5) effective 2/25/2021.
10. Jared Terrones, Deputy Sheriff for the Sheriff’s Office, at $29.48/hour (17/9) effective 2/28/2021.
11. Gail Eiesland, Senior Deputy State’s Attorney for the State’s Attorney’s Office, at $3,093.60/biweekly (22/6) effective 1/28/2021.
12. Tanner Coil, Tax and License Technician for the Treasurer’s Office, at $17.55/hour (10/2) effective 2/19/2021.
Other Salary Changes
1. To begin Interpreter specialty pay for Aaron Wiederich, Correctional Officer for the Jail, resulting in a rate of $20.36/hour effective 2/20/2021.
Special Personnel Action
Upon the request of Carey Deaver, Human Resources Director, MOTION by Heiberger, seconded by Barth, to approve the hire of Renee Voss as Accounting Manager with the Auditor’s Office at $34.19/hour (19/11) effective 3/1/2021. 5 ayes.
Upon the request of Carey Deaver, Human Resources Director, MOTION by Barth, seconded by Heiberger, to approve temporary salary adjustments in the Highway Department for Shannon Schultz resulting in $4,265.60 bi-weekly and Hank Trumble resulting in $3,018.40 bi-weekly effective 2/27/21 for interim highway superintendent duties. 5 ayes.
ABATEMENTS
In response to a question posed by Commissioner Karsky, Eric Bogue, Chief Civil Deputy State’s Attorney, advised the Commission may utilize one motion to approve abatements for the same applicant.
Upon the request of Chris Lilla, Director of Equalization, MOTION by Beninga, seconded by Heiberger, to approve the following 2020 property tax abatements correcting an error for MFR-XIX Gables LLC: a) Parcel ID 61754 in the amount of $1,941.02 on the property legally described as Lot 1 Block 3 River Run Addn to City of Sioux Falls, b) Parcel ID 61755 in the amount of $1,634.05 on the property legally described as Lot 2 Block 3 River Run Addn to City of Sioux Falls, c) Parcel ID 61756 in the amount of $1,624.67 on the property legally described as Lot 3 Block 3 River Run Addn to City of Sioux Falls, d) Parcel ID 61757 in the amount of $1,604.09 on the property legally described as Lot 4 Block 3 River Run Addn to City of Sioux Falls, e) Parcel ID 61758 in the amount of $1,604.09 on the property legally described as Lot 5 Block 3 River Run Addn to City of Sioux Falls, f) Parcel ID 61759 in the amount of $1,604.09 on the property legally described as Lot 6 Block 3 River Run Addn to City of Sioux Falls, g) Parcel ID 61760 in the amount of $1,632.17 on the property legally described as Lot 7 Block 3 River Run Addn to City of Sioux Falls, and h) Parcel ID 61761 in the amount of $1,418.79 on the property legally described as Lot 8 Block 3 River Run Addn to City of Sioux Falls. By roll call vote: 5 ayes.
Upon the request of Chris Lilla, Director of Equalization, MOTION by Heiberger, seconded by Barth, to approve an abatement of 2020 property taxes for the City of Sioux Falls in the amount of $1,257.06 for tax exempt status on Parcel ID 91419, legally described as Tract 6 Roosevelt Park Add to City of Sioux Falls. By roll call vote: 5 ayes.
Upon the request of Chris Lilla, Director of Equalization, MOTION by Barth, seconded by Beninga, to approve an abatement of 2020 property taxes for North Ridge Development LLC in the amount of $2,520.00 on Parcel ID 77514 to correct an error on the property legally described as Tract 1 (Ex Lots H1, H2 & H3) North Ridge Addn to City of Sioux Falls. By roll call vote: 5 ayes.
Upon the request of Chris Lilla, Director of Equalization, MOTION by Bender, seconded by Barth, to approve an abatement of 2020 property taxes for John & Jocilyn Kok, 400 N Willow Creek Ave, Sioux Falls, in the amount of $449.70 on Parcel ID 91203 due to improvements on the property being assessed that did not exist on the property at the time fixed by law for making the assessment. By roll call vote: 5 ayes.
Upon the request of Chris Lilla, Director of Equalization, MOTION by Barth, seconded by Beninga, to approve an abatement of 2020 property taxes on Parcel ID 49493, 2804 S Marion Rd, Sioux Falls, in the amount of $401.38 representing the Elderly Assessment Freeze. By roll call vote: 5 ayes.
LIEN COMPROMISE
Melinda Storley, Commission Assistant, gave a briefing on an application for a compromise of lien for DPNO 103151 in the amount of $6,931.83. The lien represents Poor Relief for medical assistance recorded against the applicant in November 2020. The applicant is refinancing his home to reduce his monthly mortgage payment and needed to settle the lien to move forward. The compromise request was to compromise and release the lien in full upon payment of $3,600.00. The applicant reported income of $24,000.00, total assets of $235,300.00, and total liabilities of $175,938.82. According to a 2019 IRS tax return transcript, the applicant’s income at the time was $18,331.00 with a refund of $6,035.00. The applicant has not filed taxes for 2020. The applicant was present and spoke on his circumstances that led to the compromise request. Due to the applicant’s financial circumstances, familial circumstances, and his past history of fully paying off debts owed to the County, the Commissioners spoke in favor of offering a compromise for less than half of the total amount owed. MOTION by Bender, seconded by Heiberger, to approve Resolution MC21-12. By roll call vote: 5 ayes.
RESOLUTION MC21-12
WHEREAS, a County Aid Lien in the amount of $6,931.83, purports to exist in favor of Minnehaha County and against DPNO 103151 as Lienee, and
WHEREAS, said lienee has filed an application with the County Auditor stating such facts as provided for by Law,
NOW, THEREFORE, BE IT RESOLVED that after due consideration of the circumstances the Board of County Commissioners finds it advisable and proper to authorize the Chair of the County Board and the County Auditor to execute the following:
Compromise and release the lien in full upon payment of $1,000.00.
If payment is not made within one year of approval, this agreement is null and void.
Dated at Sioux Falls, South Dakota, this 23rd day of February, 2021.
APPROVED BY THE COMMISSION:
Dean Karsky
Chair
ATTEST:
Olivia Larson
Deputy Auditor
BRIEFINGS
Chuck Martinell, 4-H/Youth Development Advisor, gave a briefing on the 2020 Minnehaha County 4-H Programs highlighting the in-school/summer programs, the fall programs, the 4-H contests and events held, the volunteer service, and the plans for 2021. Due to COVID-19, virtual programming was provided.
Kris Graham, Southeastern Behavioral HealthCare CEO; Kim Hansen, Director of Operations Community Support Services Division and Mobile Crisis Team; Debbie Faini, Alternative Sentencing Program; and Melissa Tauer, Clinical Director of Adult Services, presented via Zoom Videoconference on the following programs: Mental Health Court, the Mobile Crisis Team, and the Public Defender’s Alternative Sentencing Program.
Jay Gilbertson, East Dakota Water Development District Manager, presented on the District’s boundaries, Board of Directors and staff, funding, groundwater protection, water festivals, data collection activities, watershed assessments including rotating basins, watershed restoration, financial assistance for government agencies and public utilities, and technical assistance in water resource related fields.
MOTION by Bender, seconded by Heiberger, to defer Item 13, Briefing on the Information Technology Department, to the March 2, 2021, Commission Meeting. 5 ayes.
LEGISLATIVE UPDATE
Carol Muller, Commission Administrative Officer, reported on the 2021 Legislative Session bills that impact Minnehaha County.
LIAISON REPORTS
Commissioner Barth reported on the February 22, 2021, Planning Commission Meeting. The following items were heard during the meeting: the expansion of a private airport, five (5) eligibility transfers, and the expansion of a rock quarry near Rowena.
MOTION by Bender, seconded by Beninga, to recess the Minnehaha County Commission Meeting for one (1) minute. 5 ayes.
MOTION by Bender, seconded by Barth, to reconvene the Minnehaha County Commission Meeting. 5 ayes.
MOTION by Bender, seconded by Heiberger, to enter into Executive Session pursuant to SDCL 1-25-2 (1), (3) and (4). 5 ayes.
MOTION by Bender, seconded by Heiberger, to adjourn. 5 ayes.
The Commission adjourned until 9:00 a.m. on Tuesday March 2, 2021.
APPROVED BY THE COMMISSION:
Dean Karsky
Chair
ATTEST:
Olivia Larson
Deputy Auditor
Published at the approximate cost of $172.84.
Mar. 3, 2021
_________ Minutes _________
THE MINNEHAHA COUNTY BUILDING COMMITTEE CONVENED AT 7:30 A.M. February 23, 2021, pursuant to adjournment on January 5, 2021. Committee Members present were: Barth, Bender, Beninga, Heiberger, Karsky, Kriens, Kyte, and Muller.
MOTION by Beninga, seconded by Bender, to approve the January 5, 2021, Building Committee Meeting Minutes. 8 ayes.
CASHFLOW PROJECTIONS
Ben Kyte, Auditor, gave a briefing on the Minnehaha County Campus Building Project Cashflow Projections that summarizes available cash resources and financing options the County needs to support potential capital improvement projects. In response to a question posed by Committee Member Heiberger regarding COVID funds, Carol Muller, Commission Administrative Officer, explained that action would need to be taken by the County Commission to move funds from the General Fund.
ADMINISTRATION & EXTENSION BUILDING
Craig Dewey, Assistant Commission Administrative Officer; Dick Strassburg, Tegra Group; and Dave Derry, Henry Carlson Construction, gave a briefing on the Administration and Extension Building renovation projects. Updated mechanical, electrical, and plumbing costs provided by Henry Carlson came in higher than expected. Alternative floorplan documents were provided by JLG Architects based on utilizing the second floor of the Administration Building for the State’s Attorney’s Office, moving the Equalization Department to the Extension Building, and moving the Commission Office and Commission Meeting Chambers to the third floor of the Administration Building. An alternative cost plan was provided by Henry Carlson showing costs aligned more with expectations. Upon the request of Committee Member Karsky, Mark Kriens, Facilities Director, spoke on the Administration Building’s mechanical infrastructure. Discussion centered around the reason for the unexpected cost estimate, the alternative plans and cost estimates provided, and the next steps to move forward with the project. Direction was given to get schematic designs to be brought forward at the next Building Committee Meeting scheduled for March 2, 2021.
DEFERRED
Commissioner Karsky announced Item 5, Minnehaha County Office Standards Briefing, would be moved to the March 2, 2021, Building Committee Meeting. Carol Muller, Commission Administrative Officer, recommended a start time of 7:30 a.m. for the March 2, 2021, Building Committee Meeting.
MOTION by Heiberger, seconded by Barth, to adjourn. 8 ayes.
APPROVED BY THE BUILDING COMMITTEE:
Dean Karsky
Building Committee Chair
ATTEST:
Olivia Larson
Deputy Auditor
Published at the approximate cost of $26.10.
Mar. 3, 2021
