City of Valley Springs: May 19

_________ Minutes _________
REGULAR SESSION
MAY 11, 2021
CALL TO ORDER 
The Commissioners of the City of Valley Springs met in regular session on Tuesday, May 11, 2021 at 6:00 PM in the VS American Legion.  Due to COVID-19, audience members and commissioners were required to practice social distancing within the legion meeting room.   Mayor Carl Moss presided.  Answering roll call were Commissioners Brian Staeffler, Dean Helgeson, Lance Bauske and Lynn Schmidt.  Also present was City Maintenance Blaine Eilts, Finance Officer Linda Hunnel, City Attorney Patrick Glover, and City Engineers Gabe Laber and Kyle Lentsch.  Motion by Helgeson to approve the agenda as posted.  Schmidt seconded the motion.  Motion carried, all voting aye. 
APPROVAL OF MINUTES
Motion by Staeffler to approve the April 6 & 20, 2021 Minutes as presented. 
Bauske seconded the motion.  Motion carried, all voting aye.  
CLAIMS AND PAYROLL
Motion by Bauske to approve the May 11, 2021 Claims in the amount of $54,548.18.  Helgeson seconded the motion.  Motion carried, all voting aye.
MONTHLY FINANCIAL REPORTS
The Commission reviewed the April Proof of Cash Report and the April YTD Budget Report, as submitted by the Finance Officer. Motion by Staeffler, second by Schmidt, to approve the April 2021 Proof of Cash Report.  Motion carried, all voting aye.  Motion by Staeffler, second by Schmidt, to approve the April YTD Budget Report.  Motion carried, all voting aye.
PUBLIC COMMENT
Larry Johnson of the Valley Springs Economic Development Board gave an update on the Ellis & Eastern Railroad situation.  Mr. Johnson was told by an official from the Ellis & Eastern that it would be 6 to 7 years before the tracks were open through Valley Springs.   The railroad is currently working on contracts and will be replacing three trestles.
Austin Carlson of Rural Garretson was present to speak about proposed wind towers scheduled to be erected 1 ½ miles from Valley Springs along the Minnesota-South Dakota border by Walleye Winds, LLC.
A resident voiced her concerns over several properties; one with abandoned appliances and a camper that seemed to be occupied and another with code violations.  Hunnel replied that she had driven by the property with the appliances that morning and was planning on sending a letter. She will view the other.
Eric Boler of Lynx Street asked about the drainage easement in his back yard and the possibility of placing a 30 inch pipe and inlets through the properties to the street. Hunnel will put him in contact with City Engineer Gabe Laber.
CITY ENGINEER REPORT
City Engineers Gabe Laber and Kyle Lentsch gave a quick overview of the construction project’s progress. Hunnel will place an updated construction schedule on the city website.  Milling on Valley Drive will start May 25th.
SRF Loan Reimbursement Pay Request
Motion by Staeffler, second by Schmidt, to approve the SRF Loan Reimbursement Request in the amount of $475,883.03, payable to ASCO.  Motion carried, all voting aye.
Motion by Staeffler, second by Bauske, to approve the SRF Loan Reimbursement Request in the amount of $36,162.97, payable to HDR, Inc.  Motion carried, all voting aye.
OLD BUSINESS
Swimming Lesson Update
Commissioner Staeffler reported that 20 children were signed up for swimming lessons so far.  Not all forms have been returned.  Swimming Lessons are June 7-17 at Area Fitness and Aquatics in Luverne.  Bussing will be provided.
CD Renewal
Hunnel provided the commission with current CD rates for a municipal CD that is up for renewal.  CD interest rates are low at this time.  Motion by Schmidt to renew the $149,490.42 CD for one year at a rate of .16%.  Helgeson seconded the motion.  Motion carried, all voting aye.
Resolution 2021-03   A Resolution to Canvass the Votes
Helgeson made a motion to approve Resolution 2021-03   A Resolution to Canvass the Votes of the April 13th Municipal Election.  Election Results:  Lance Bauske 47 votes, and Sandy Severtson 58 votes.  Second by Bauske.  Motion carried, all voting aye.
CHANGE IN COMMISSION
Mayor Moss, on behalf of the Citizens of Valley Springs, thanked Commissioner Lance Bauske for his service to the city.  Bauske served twelve years as City Commissioner.  
Sandy Severtson read the Oath of Office for Commissioner, five year term, and took her place on the Board.  
The following appointments were made for 2021:
Motion by Staeffler, second by Helgeson, to appoint Lynn Schmidt as Public Works Commissioner.  Motion carried, all voting aye.
Motion by Helgeson, second by Schmidt, to appoint Brian Staeffler as Public Safety Commissioner.  Motion carried, all voting aye.
Motion by Staeffler, second by Schmidt, to appoint Dean Helgeson as Utilities Commissioner.  Motion carried, all voting aye.
Motion by Schmidt, second by Helgeson, to appoint Sandy Severtson as Finance and Revenue Commissioner.  Motion carried, all voting aye.
NEW BUSINESS
Schoenfish & Co. Inc. Letter of Engagement 2019-2020
Motion by Staeffler, second by Schmidt, to approve the 2019-2020 Letter of Engagement from Schoenfish & Co. for the municipal audit.  Motion carried, all voting aye.
2020 Annual Report
Motion by Helgeson, second by Schmidt, to approve the 2020 Annual Report, as submitted by Finance Officer Linda Hunnel.  Motion carried, all voting aye.
Resolution 2021-02 Consolidation of MCEDA and LCEDA
Severtson made a motion to approve Resolution 2021-02, the Consolidation of MCEDA and LCEDA into the Sioux Metro Growth Alliance.  Helgeson seconded the motion.  Motion carried, all voting aye.
PLANNING AND ZONING HEARING 7PM
The City Commission met to review the final plat of the following property:  
Lot 1, Block 5 Homestead @Valley View Addition
Motion by Staeffler, second by Helgeson, to approve the Final Plat of Lot 1, Block 5 Homestead @Valley View Addition.  Motion carried, all voting aye.
Hunnel went over the agenda of the upcoming May 17th Planning and Zoning Meeting.  The P&Z Board will hold a conditional use hearing, Building Inspector Dave Swier will speak about adopting the 2018 IRC, rezoning Lot 1, Blk 5, Homestead @ Valley View to B-2, and rezoning a residential property for storage units.
Ron Kuipers of Homestead Construction had obtained and presented two bids for asphalt paving in his new addition and the West Acres second lift.  
PUBLIC WORKS REPORT
City Maintenance Supervisor Blaine Eilts gave his monthly maintenance report.  Items included:  
flushing hydrants, street sweeping, sewer line videotaping, water service leak repair, tractor maintenance, weed spraying, water samples and camera security updates.
Eilts suggested waiting a year on chip sealing due to the construction project causing so many detours around the city.  Eilts presented an estimate for street sweeper repair.  He will have the work done as soon as possible.  During the May 25th milling project Eilts will need to hire extra trucks to haul the milled asphalt to alleyways. Eilts is also getting bids for several smaller concrete jobs that need to be done this year.
FINANCE OFFICER REPORT
The Pet Vaccination Clinic is scheduled for Thursday July 8th, 5-7pm, in the city shop.  The West Nile Grant application was discussed; as we have adequate supply of chemical on hand, Hunnel will find out what else is covered through grant funding.  MAP, or Midwest Assistance Program, had visited with Hunnel earlier this month and discussed programs available to the city. 
CITY ATTORNEY REPORT 
City Attorney Patrick Glover spoke of the need to get an ordinance in place for the upcoming July 1, 2021 deadline on state medical cannabis laws.  There will need to be a public hearing, and two readings of the ordinance.  Hunnel will schedule the special hearing and first reading prior to the June 8th regular monthly meeting.
COMMISSIONER REPORTS –No Report
EXECUTIVE SESSION-
SDCL 1-25-2 (1) Personnel SDCL 1-25-2 Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee.
Blaine Eilts 6 Month Performance Review, Seasonal Maintenance Opening,  Finance Officer Position Applicant Reviews
Staeffler made a motion to enter into executive session at 7:45.  Second by Helgeson.
Mayor Moss called the meeting out of executive session at 8:22 pm.
Motion by Staeffler, second by Schmidt to hire Romario Rodriguez as seasonal maintenance help at a rate of $12 per hour.  Motion carried, all voting aye.
Motion by Helgeson, second by Staeffler to raise Blain Eilts wages by $1 per hour, effective immediately.  Motion carried all voting aye.
Finance Officer Hunnel was directed to contact three applicants for  May 17th interviews for the Finance Officer opening.
ADJOURN
There being no further business before the Commission, Staeffler made a motion to adjourn at 8:25.  Schmidt seconded.  Motion carried, all voting aye.  The next regular meeting of the 
Valley Springs City Commission will be June 8, 2021 at 6 PM in the Valley Springs American Legion, 615 Broadway Avenue. 
Linda D. Hunnel, Finance Officer                         
Carl Moss, Mayor
CITY OF VALLEY SPRINGS, 11-May-21, CLAIMS;
EFTPS - U. S. DEPT OF TREASURY, $1,161.30, 040821PR TAXES; A & B BUSINESS SOLUTIONS, $107.79, MAY COPIER LEASE; EFTPS - U. S. DEPT OF TREASURY, $1,107.26, 042221 PR TAXES; A & B BUSINESS SOLUTIONS, $115.98, MARCH COPIER LEASE; SD DEPT OF LABOR – UNEMPLOY-MENT, $147.63, 1ST QTR UNEMPLOYMENT; DELTA DENTAL OF SD, $88.00,  APR DENTAL PREMIUM; FIRST NATIONAL BANK, $551.60, APRIL 2021 POS; SIOUX VALLEY ENERGY, $4,040.51, APRIL ELECTRICITY; FIRST NATIONAL BANK, $39.60, ACH BANK FEES; VERIZON WIRELESS, $92.93, CELL PHONE MAINT; MIDAMERICAN ENERGY, $241.49, NATURAL GAS APRIL; ALLIANCE COMMUNICATIONS CO-OP, $243.00, MAY PHONE EXPENSE; EFTPS - U. S. DEPT OF TREASURY, $1,129.94, 050721 PR; MARV’S SANITARY, INC., $68.00, GARBAGE SERVICE APRIL; BLAINE EILTS, $1,553.23, 040821PR; LUNSTRA, JAY, $524.43, 040821PR; VERMEER, JOHN, $114.15, 040821PR; LINDA HUNNEL, $1,244.78, 040821PR; NAMANNY, SANDRA, $215.78, 040821PR; AMERICAN LEGION, $500.00, DONATION; JIM SHAFER, $90.00, STREET PROF FEES; JOHNSON, ARDELL, $200.00, 4/13 ELECTION PAY; LAURA RODRIGUEZ, $225.00, 4/13 ELECTION PAY; S NAMANNY, $200.00, 4/13 ELECTION PAY; BLAINE EILTS, $1,467.99, 042221 PR; LUNSTRA, JAY, $414.23, 042221 PR; JOHN VERMEER, $114.14, 042221 PR; LINDA HUNNEL, $1,277.76, 042221 PR; NAMANNY, SANDRA, $212.55, 042221 PR; DEPT OF ENV & NAT RESOURCES, $60.00, WATER EXAM FEES; DEPT OF ENV & NAT RESOURCES, $60.00, SEWER EXAM FEES; BLAINE EILTS, $1,412.58, 050621 PR; LUNSTRA, JAY, $516.82, 050621 PR; JOHN VERMEER, $114.14, 050621 PR; KEITH STAEFFLER, $116.53, 050621 PR; LINDA HUNNEL, $1,253.28, 050621 PR; NUSSBAUM, RYAN, $137.63, 050621 PR; NAMANNY, SANDRA, $212.56, 050621 PR; HPSD, $1,626.66, MAY HEALTH INS PREMIUM; AUTOMATIC BUILDING CONTROLS, $240.00, ANNUAL ALARM FEE; BOBS LOCK & KEY SHOP, $132.50, CITY HALL MAINT; BRANDON ACE HARDWARE, $36.00, CITY MAINT; BRANDON VALLEY SCHOOL DIS-TRICT, $131.00, GASOLINE PURCHASE APR; BRYAN ROCK PRODUCTS, INC., $1,312.47, BALL PARK MAINT; BV JOURNAL, $986.09, APRIL PUBLICATIONS; ELAN FINANCIAL SERVICES, $320.82, CITY MAINT; GCC TECHNOLOGIES OF SD, $150.90, I.T. SERVICES; HAWKINS WATER TREATMENT, $10.00, WATER PURIFICATION; HDR ENGINEERING INC, $15,500.00, SRF LOAN PAYT TO CONTRACTORS; KIBBLE EQUIPMENT LLC, $165.38, TRACTOR REPAIR; MCLEOD’S, $36.56, VOTING SUPPLIES; MEIERHENRY SARGENT, LLP, $426.00, MAR-APR LEGAL FEES; MENARDS, $171.37, PARK SUPPLIES; MINNEHAHA COUNTY SHERIFF, $10,424.70, 2ND QTR POLICE SERVICES; ONE CALL SYSTEMS, INC, $23.52, CITY LOCATES; PHEASANTLAND INDUSTRIES, $155.52, YARD WASTE SIGNS; RUNNINGS, $46.05, STREET SUPPLIES; SANFORD HEALTH OCC MED, $85.00, SEWER VACCINES; SANITATION PRODUCTS, INC, $125.00, STREET MAINT; SD ASSOCIATION OF RURAL WA-TER, $500.00, CAMERA SEWER MAINT; SD PUBLIC HEALTH  LABORATORY, $56.00, WATER TESTING; SIOUX FALLS HUMANE SOCIETY, $59.24, ANIMAL CONTROL SERVICES; STURDEVANT’S AUTO PARTS, $23.33, VEHICLE MAINT; USA  BLUEBOOK, $144.74, WATER MAINT; VALLEY SPRINGS FARMERS COOP, $286.72, APR DIESEL PURCHASE; $54,548.18;
Published once at the approximate cost of $126.18.
May 19, 2021
 
 
_______ Notice of _______
____ Public Hearing ____
VALLEY SPRINGS PLANNING COMMISSION AND 
VALLEY SPRINGS CITY COUNCIL 
NOTICE OF JOINT PUBLIC HEARING
ORDINANCE 353
A TEMPORARY ORDINANCE REGARDING THE ISSUANCE OF LOCAL MEDICAL CANNABIS ESTABLISHMENT PERMITS AND/OR LICENSES
The Valley Springs City Planning Commission and the Valley Springs City Commission will hold a joint public hearing on June 1, 2021 at 6 p.m. in the VS American Legion located at 615 Broadway Ave., Valley Springs, SD.  All interested persons are encouraged to attend in person and comment on Ordinance #353, A temporary ordinance regarding the issuance of local medical cannabis establishment permits and/or licenses.  After the public hearing, the Planning Commission may pass a resolution recommending approval of Ordinance#353, with or without amendment, to the City Council.  The City Council may have first reading of Ordinance #353 by title and set a 2nd reading date.
The proposed Ordinance #353 will be made available for public inspection at the Valley Springs City Hall located  at  401 Broadway, Valley Springs, SD and on-line at www.cityofvalleysprings.com pursuant to SDCL Section 11-4 and amendments thereto.
Written comments may be filed by emailing the Finance Officer at  vspringscity@alliancecom.net or  by mailing them to the Finance Officer at 401 Broadway Avenue, Valley Springs, SD, SD 57068 to be received on or before noon on June 1, 2021.  
Published once at the approximate cost of $15.96.
May 19, 2021
 
__ RESOLUTION NO. 2019-01 __
Date Adopted: May 11, 2021
Date Published: May 19, 2021
Date Effective: June 8, 2021
CITY OF VALLEY SPRINGS
RESOLUTION NO. 2021-2
A RESOLUTION APPROVING THE CONSOLIDATION OF THE MINNEHAHA COUNTY ECONOMIC DEVELOPMENT ASSOCIATION AND THE LINCOLN COUNTY ECONOMIC DEVELOPMENT ASSOCIATION INTO THE SIOUX METRO GROWTH ALLIANCE, IN THE CITY’S CAPACITY AS A MEMBER OF THE MINNEHAHA COUNTY ECONOMIC DEVELOPMENT ASSOCIATION.
WHEREAS, the City has been a member of the Minnehaha County Economic Development Association, a South Dakota nonprofit corporation (the “Association”), since its formation on MCEDA: May 15 1991; 
WHEREAS, the Association has worked to create new economic opportunities and improve access to those opportunities for residents of Minnehaha County (the “County”);
WHEREAS, as the City, the County, and the City of Sioux Falls have grown, the Association has developed a close working relationship with the Minnehaha County Economic Development Association, a South Dakota nonprofit corporation pursuing the same aims in Minnehaha County (together with the Association, the “Development Associations”);
WHEREAS, the Development Associations now share administrative staff personnel and run concurrent Board meetings, aligning the efforts of the two organizations;
WHEREAS, the Association’s executive staff recommended to the Association’s Board of Directors a Plan of Consolidation, attached hereto, under which the Development Associations would be consolidated to form a new South Dakota nonprofit corporation, the Sioux Metro Growth Alliance (the “Alliance”);
WHEREAS, on February 17, 2021, the Association’s Board of Directors voted to recommend the Plan of Consolidation to the Association’s members, including the City; 
WHEREAS, the Plan of Consolidation will allow the new Alliance to operate more efficiently to achieve the same goals that the Development Associations pursued; 
WHEREAS, the Alliance, as proposed by the Plan of Consolidation, will not have members, but will instead be ultimately governed by a Board of Directors; 
WHEREAS, the Association’s executive staff has recommended the Alliance form an advisory committee, consisting of the Development Associations’ former members, with the explicit goal of preserving venues for municipal input (an “Advisory Committee”); and
WHEREAS, pursuant to the notice of meeting attached hereto, the Association has called a meeting of the members, on May 5, 2021, for the purpose of voting on the Plan of Consolidation (the “Meeting”).
NOW, THEREFORE:
BE IT RESOLVED BY THE CITY OF VALLEY SPRINGS, SOUTH DAKOTA, that the Plan of Consolidation, in the form reviewed by the City, is hereby approved.
FURTHER RESOLVED, that Larry Johnson is appointed as the City’s proxy at the Meeting for the limited purpose of casting the City’s vote, as a member in the Association, in favor of (i) adopting the Plan of Consolidation; and (ii) taking any other actions reasonably related to carrying out the consolidation of the Development Associations.
FURTHER RESOLVED, the City understands and acknowledges that it will not be a member of the Alliance, and is relinquishing all rights and liabilities associated with its membership in the Association, except to the extent they survive the consolidation.
FURTHER RESOLVED, in the event and at such time as the Alliance establishes an Advisory Committee, the City is authorized to accept a position on such Advisory Committee and Larry Johnson is appointed to serve as the City’s representative on the Advisory Committee, subject to the terms of the Alliance’s then-existing bylaws.
Carl Moss, Mayor
ATTEST:
Linda D. Hunnel, City Finance Officer
Published once at the approximate cost of $37.15.
May 19, 2021

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