Brandon Valley School District: Minutes

Published by admin on Tue, 07/13/2021 - 1:53pm

Brandon Valley School District

_________ Minutes _________

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28th of June, 2021 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Gregg Talcott, Ellie Saxer (via phone), and Nick Scott. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Brandon Valley Middle School Principal Brad Thorson, and Brandon Valley Intermediate Assistant Principal Rick Pearson.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

President Ullom congratulated Board Members Gregg Ode and Nick Scott for their re-election to the Brandon Valley Board of Education for 3-year terms beginning July 1, 2021, as elected at the June 15, 2021 School Board Election.

Motion by Talcott, seconded by Scott to approve the agenda as amended as follows: Add Personnel Item #3, Approve recommendation of one-year Interim Head Varsity Football Coach – Matt Christensen, 16% of Extra-curricular Step Base ~ $6,510.00; Add Personnel Item #4, Accept resignation of Lindsey Block, BVIS 5th Grade ELA Teacher, resignation received June 24, 2021 to include a $750 termination fee; Add Personnel Item #5, Accept resignation of Shelby Selland, BVMS 7th/8th Grade Math Teacher, resignation received June 28, 2021 to include a $750 termination fee. Motion carried.

Motion by Ode, seconded by Talcott to approve the bills and claims as submitted (see attached). Motion carried.

Administrative reports were presented. Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:

Spring 2020:

° Construction in progress

° Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)

Fall 2020: Naming Facilities Committee: November 23, 2020 recommendation; Process completed

Fall 2020: Elementary boundary line committee: Process completed

2020-21 School year: Construction continues

Fall 2021: School opens (July 31, 2021: Substantial Completion; August 13, 2021: Punch List Completed)

° Furniture Install – Begins July 15, 2021

° Substantial Completion – July 30, 2021

° Administration/Secretary occupy office – August 2, 2021

° Punch List Completed – August 13, 2021

° Teaching Staff Occupancy – August 14, 2021

° Inspiration Elementary School Open House/Ribbon Cutting* – August 17, 2021

° New Staff in-service – August 18, 2021

° First Day of School – August 25, 2021

*Inspiration Elementary School Open House/Ribbon Cutting will be held Tuesday, August 17, 2021 as follows: 4:00 – 5:00 p.m. Open House and 5:00 p.m. Ribbon Cutting with tours to follow.

The 2021-22 Budget process is on-going. The Business Office has reviewed and compiled completed budget requests, returning them to each building/department. In February 2021, the 5-year plan was presented, and at the March 8, 2021 regular Board of Education meeting, the preliminary Capital Outlay budget was presented and approved for major items to be bid in a timely manner. Business Manager Paul Lundberg has presented the 2021-22 preliminary budget and on July 12, 2021, we will hold the public budget hearing beginning at 6 p.m.

Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan. A Pandemic Response Planning Committee has been reinstituted for meetings on July 14, July 21, and July 28, 2021 and any necessary mitigation strategies/plans will be finalized the week of August 2, 2021.

The 2021-22 Brandon Valley Distance Learning Academy will continue as follows: Grades K-4: Brandon Valley Teachers/Platform; Grades 5-12: SD Virtual School (5-6 Black Hills On-line Learning and 7-12 SD Virtual School).

Brandon Valley High School addition priorities have been reviewed and discussed as follows:

- General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/ Upgrade East Facility Face, Minimize Impact to parking.

The tentative BVHS Addition timeline is as follows:

- Preliminary planning in-progress: Preliminary planning with the Building and Grounds Board Committee, Central Office Administration and BVHS Administration

- Fall 2021 – Information sharing as follows: Community with Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff

- Winter 2022 – Bid the project

- Spring/Summer 2022 – BVHS Addition begins

- 2022-2023 School year – Construction in-progress

- Fall 2023 – Addition opens

Information sharing regarding the BVHS Addition begins with preliminary planning (in-progress) with Building and Grounds Committee, Central Office Administration and BVHS Administration. In the Fall of 2021, Communication will continue with the Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff.

The 2021 Summer Lunch Program will run from June 1 through July 27, 2021. Numbers for the first four weeks are as follows:

° Week 1: 1,360 Children Served (13,600 meals)

° Week 2: 1,651 Children Served (16,510 meals)

° Week 3: 1,826 Children Served (18,260 meals)

° Week 4: 1,632 Children Served (16,320 meals)

The format is “Grab & Go” on Tuesdays (5 breakfasts/lunches provided every Tuesday) and will continue through July 27, 2021 with the following times and places designated for pick up: Brandon Elementary, pick up at 11:00 am to 12:00 pm; Valley Springs Elementary, pick up at 11:00 am to 12:00 pm; Corner of East Renee and North Cory Place, pick up at 11:00 am to 11:45 am; and lastly at Granite Valley Park (6101 N. Gold Nugget Avenue, Sioux Falls), pick up at 12:15 pm to 1:00 pm. There will be lunch provided on-site for EL Summer School and Boys & Girls Club summer programs.

Brandon Valley School Board up-coming items/events:

Policy. Public school Exemptions (Homeschool) Activity Participation policy information will be forthcoming with guidance from the Associated School Boards of South Dakota (ASBSD), South Dakota Board of Education (SDBOE) and the SD Department of Education. These entities are working together to furnish School Districts with guidance and FAQ’s to guide in the modification and creation of public school exemptions and the allowed participation in extra-curricular activities due to the recent legislative change.

Medicinal Cannabis. Recently the SDBOE reviewed and adopted administrative rules which will now work through the joint rules committee process. The recommendation from my office is that we will take the most conservative approach allowed and outlined within the administrative rules regarding medical cannabis. Superintendent Larson recently met with BV nursing staff and is confirming two very important points regarding Medical Cannabis. First, BV Staff will not administer medical cannabis; only the registered designated caregiver will be permitted to administer medical cannabis. Secondly, medical cannabis will not be stored on school property. That policy will be in place prior to the start of the 2021-22 school year.

Annual Meeting – Monday July 12, 2021. Budget Hearing @ 6:00 p.m. and Business Meeting @ 6:30 p.m.

The LYNX Summer Reading Program will run in collaboration with Siouxland Library and Pizza Ranch again this summer. Goals are: Birth-5 years: 100 Books; K-5th grade: 600 Minutes, 6th – 12th grade: every three books receives an entry in the Grand Prize Drawing.

2021-22 School Calendar items include the following: July 6 – 30, 2021 ~ Bus Passes Available; August 18, 2021 ~ New Staff in-service day; August 19, 2021 ~ In-service/workshop day; August 23, 2021 ~ In-service/workshop day; August 24, 2021 ~ In-service/workshop day; August 25, 2021 ~ First Day of School!

Lastly, Superintendent Larson presented updated pictures of work in progress for Inspiration Elementary School including black dirt progress, Administrative Assistant Area, Main Office-Conference Room, Gymnasium floor preparation with install to begin 6/28/2021, 1st – 4th grade wing locker area and restrooms.

The following new Board Policies were presented for the second reading and adoption as follows:

1. DDB – Allowable Costs for Federal Funds

2. DDC – Cash Management for Federal Funding

3. DDD – Title I Part A Supplement, not Supplant

Motion by Saxer, seconded by Ode to approve the policies DDB-Allowable Costs for Federal Funds; DDC-Cash Management for Federal Funding; and DDD-Title I Part A Supplement, not Supplant, as presented.

Motion carried.

The results of the June 15, 2021 school board election were presented (see chart below): Total voters: 424; individual vote totals as follows: Carrie Roberts, 126; Nick Scott, 329; and Gregg Ode, 348. Gregg Ode and Nick Scott each win a three-year term beginning July 1, 2021. Motion by Saxer, seconded by Talcott to accept the canvass of the school board election results as presented. Motion carried.

SEE VOTERS GRAPH BELOW

Motion by Talcott, seconded by Scott to approve the following general business items:

1. Approve service contract by and between the Brandon Valley School District and Southeastern Behavioral HealthCare/Education Integration Services for placement and services for one student at a rate of $106.07/day for educational services, $27.98/day for additional services, and $163.28/day for one-on-one enhance services when needed, effective June 1, 2021 through May 31, 2022, as presented.

2. Award Diesel Fuel Bid to Midway Services/Vollan Oil Company for a Margin of -$0.016 on E-10 and $0.00 on Diesel #1 and Diesel #2, effective the 2021-22 school year.

3. Approve contract by and between the Brandon Valley School District #49-2 and Prairie Farms for Child Nutrition Dairy Vendor, effective July 1, 2021 through June 30, 2022 as presented.

4. Approve agreement by and between the Brandon Valley School District and rSchoolToday for Facilities Scheduler program $5,000 for the 2021-22 school year (including year one maintenance / upgrades), and $3,000/year for school years 2022-23 and 2023-24 as presented.

5. Approve Memorandum of Understanding by and between the Brandon Valley School District #49-2 and Southeast Technical Institute for Certified Nursing Assistant and Certified Nursing Clinical course work, effective for the 2021-22 school year as presented.

6. Approve contract by and between the Brandon Valley School District and LifeScape Rehabilitation Center for Special Services for one student, $300/day summer tuition, $307/day school year tuition, plus nursing and therapy services as needed according to rate chart), effective July 1, 2021 through June 30, 2022, with no penalty for early discharge, as presented.

Motion carried.

Motion by Saxer, seconded by Scott to approve the following Personnel items:

1. Approve recommendation to amend 2021 summer employee list to exclude Sandy McIlravy, VSE summer custodian.

2. Approve recommendation to amend the hiring of Todd Brinkhous, BVHS Custodian, due to withdrawal of job acceptance effective immediately.

3. Approve resignation of Lindsey Block, BVIS 5th grade ELA Teacher, effective at the end of the 2020-21 school year, to include liquidated damages of $750 (resignation submitted June 24, 2021).

4. Approve recommendation to hire Matthew Christensen, one-year interim BVHS Head Varsity Football Coach, 16% of Extra-curricular step base ~ $6,510.00, as presented.

5. Approve resignation of Shelby Selland, BVMS 7th/8th grade ELA Teacher, effective at the end of the 2020-21 school year, to include liquidated damages of $750 (resignation submitted June 28, 2021).

Motion carried.

(Information Only):

1. Request for maternity leave by Amanda Ringling, BVMS Science teacher, effective on or around August 23, 2021 for approximately nine weeks.

Board reports were heard. Board Member Ellie Saxer reported on behalf of the City Affairs & Legislation committee regarding the upcoming Associated School Boards of South Dakota (ASBSD) conference to be held August 5-6, 2021. Also, the ASBSD Executive Policy Committee met recently and discussed the new policy items that will be presented for the upcoming school year.

President Ullom reminded the board that new committee assignments will be made at the July 12, 2021 annual BOE meeting and any board member with request of a certain committee should make that request know to her for review by the Executive Committee.

Motion by Scott, seconded by Talcott to adjourn at meeting at 6:48 p.m. Motion carried.

Signed

Business Manager

Approved by the Board of Education this 12th day of July 2021

Signed

Chairperson

BRANDON VALLEY SCHOOL DISTRICT 49-2

INVOICE LISTING

JUNE 2021

PAYEE, DESCRIPTION, AMOUNT; ARGUS LEADER MEDIA, BUS GARAGE-ANNUAL SUBSCRIPTION, 899.94; AMG OCCUPATIONAL MEDICINE, BUS DRIVER PHYSICAL, 72.75; BAUER BUILT INC, BUS TIRES-#121, 1,026.59; BURGGRAAF, MARY, BOE ELECTION WORKER, 225.00; BRANDON VALLEY FOOD SERVICE, WEBSTORE SALES, 144,305.30; BVSD ADVANCED PAYMENTS, ADVANCED PAYMENTS, 1,665.75; CHILDREN’S CARE HOSPITAL, TUITION, 11,640.00; CONSTELLATION NEW ENERGY GAS DIV, UTILITIES-GAS, 4,232.71; DAKOTA TRUCK TRAILER, GROUNDS SUPPLIES, 206.82; ESPECIAL NEEDS LLC, SPEC ED SUPPLIES, 135.00; EXPRESS COPY & PRINTING, MS-BAND SUPPLIES, 227.50; FLEET PRIDE, BUS REPAIRS, 280.71, MAINT SHOP SUPPLIES, 201.32; FRED THE FIXER, IS-CUSTODIAL SUPPLIES, 9.00; G&H DISTRIBUTING, INC, MS-COMBINATION LOCKS, 890.51; GAST, VI, BOE ELECTION WORKER, 225.00; GOPHER, FAE-STUDENT WELLNESS (FUTP60), 875.31; HALSETH, MARY, BOE ELECTION WORKER, 225.00; HEINITZ, BECKY, BOE ELECTION WORKER, 225.00; HENGEVELD, LINDA, BOE ELECTION WORKER, 225.00; HILLYARD/SIOUX FALLS, DISTRICT-CUSTODIAL SUPPLIES, 614.77, HS-CUSTODIAL SUPPLIES, 331.40, MS-CUSTODIAL SUPPLIES, 322.90, RBE-CUSTODIAL SUPPLIES, 186.50; IMAGE EXPRESSIONS, IE-SIGNAGE, 4,209.00; INLAND TRUCK PARTS CO, BUS REPAIRS-#181, 1,188.09; ISI LLC, INTERPRETER SERVICES, 225.00; JOHNSON CONTROLS, INC, HS-HVAC REPAIRS, 3,727.15; KIRKEBY, WILMA, BOE ELECTION WORKER, 225.00; LARSON, JAROD, TRAVEL-MILEAGE, 361.90; LAWSON PRODUCTS INC, TRANSPORTATION SUPPLIES, 46.98; THE LODGE AT DEADWOOD, TRAVEL-CURRICULUM DIR, 286.00, TRAVEL-SUPT, 286.00; MAASSEN, AGNES, BOE ELECTION WORKER, 225.00; MANLEY TIRE & OIL SERVICE, SUBURBAN TIRES-#78, 762.20; MCILRAVY, SANDY, BOE ELECTION WORKER, 225.00; MENARDS-SIOUX FALLS EAST, GROUNDS SUPPLIES, 100.74; MIDWAY SERVICE/VOLLAN OIL, GROUNDS SUPPLIES, 544.04; MILLER, MERRY, BOE ELECTION SUPPLIES, 57.00; MYRLIE, BONNIE, BOE ELECTION WORKER, 225.00; NELSON, SHERRI, CURRICULUM DIR SUPPLIES, 65.23; NIESSINK, BARB, DRIVER’S ED REFUND, 250.00; OAKRIDGE NURSERY & LANDSCAPING, GROUNDS SUPPLIES, 175.45; O’CONNOR COMPANY, HS-CUSTODIAL SUPPLIES, 248.64, VSE-CUSTODIAL SUPPLIES, 62.16; PERMA-BOUND, BE-LIBRARY BOOKS, 23.54; POSTMA, BRIANNA, GIRLS GOLF SUPPLIES, 72.00; QUAM, WENDY, BOE ELECTION WORKER, 225.00; READING BUS LINE, INC, TRACK-RAPID CITY, 2,495.00; REVIER PRESSURE WASHERS, TRANSPORTATION SUPPLIES, 191.25; SIOUX FALLS UTILITIES, UTILITIES-WATER/SEWER, 606.20; THE SHERWIN WILLIAMS CO, FAE-PAINT, 58.31, HS-PAINT, 112.40; SITE ONE LANDSCAPE SUPPLY, GROUNDS SUPPLIES, 120.54; SUMMIT COMPANIES, DISTRICT-FIRE EXTINGUISHER INSPECTIONS, 3,487.80; CITY OF SIOUX FALLS, IE-FIRE LOCK BOX, 234.75; UNIVERSAL PEDIATRIC SERVICES, NURSING SERVICES, 3,550.00; US BANK, BOND PYMT-RBE G.O. BONDS, 101,450.00; VALLEY SPRINGS AMERICAN LEGION, BOE ELECTION PRECINCT RENT, 150.00; VALLEY SPRINGS FARMERS CO-OP, GROUNDS SUPPLIES, 265.20; XCEL ENERGY, IE-PULSE ELECTRIC METER, 400.00; 296,187.35;

BRANDON VALLEY SCHOOL DISTRICT 49-2

INVOICE LISTING - FOOD SERVICE

JUNE 2021

PAYEE, DESCRIPTION, AMOUNT; CULINEX, SUPPLIES, 141.68; DACOTAH PAPER, SUPPLIES, 1,652.31; DIZCO INC, FOOD PURCHASES, 480.06; BIMBO BAKERIES USA, FOOD PURCHASES, 761.31; ESJD - SIOUX FALLS, FOOD PURCHASES, 3,980.13; CASH-WA DISTRIBUTING, FOOD PURCHASES, 11,776.83; HILLYARD/SIOUX FALLS, SUPPLIES, 85.02; IS RESTAURANT EQUIP SVCS, REPAIRS, 114.17; MOHNING, NICHOLE, LUNCH ACCT REFUND, 27.35; NORDICA WAREHOUSES INC, FOOD PURCHASES, 202.06; OLSON, AMANDA, LUNCH ACCT REFUND, 48.00; ATH CORPORATION (PIZZA RANCH), FOOD PURCHASES, 1,697.00; REINHART FOODSERVICE LLC, FOOD PURCHASES, 28,365.30; 49,331.22;