Brandon Valley School District: May 19
____ Advertisement ____
____ for bids ____
CUSTODIAL SUPPLIES
BRANDON VALLEY SCHOOL DISTRICT - #49-2
BRANDON, SD 57005-1652
BID CLOSE: May 27, 2021 – 2:00 p.m. Local Time
Notice is hereby given that sealed bids for Custodial Supplies will be received at the George A. Gulson Administrative Center of the Brandon Valley School District #49-2, 300 South Splitrock Boulevard, Brandon, South Dakota until 2:00 p.m. local time on Thursday, May 27, 2021.
Proposals will be received at the office of the District Operations Manager, until 2:00 p.m. May 27, 2021 local time. Bids received after said time will be returned unopened. Oral, telegraphic, or telephone proposal and modifications will not be considered. Proposals shall not be withdrawn by any bidder for a period of thirty (30) calendar days after opening of bids. Proposals submitted on forms other than the one provided may not be considered.
The Board of Education will review the bids received and pass upon them at a regular or special Board meeting to be held no later than thirty (30) days following the bid opening.
The Board of Education of the Brandon Valley School District #49-2, reserves the right to reject any and all proposals, to accept proposals it deems to be in its best interest, and to waive any or all informalities in bidding procedures.
By virtue of statutory authority, preference will be given to materials, products, and supplies found or produced within the State of South Dakota.
Paul J. Lundberg, Business Manager
Brandon Valley School District 49-2
Legal Advertising Dates
1) May 12, 2021 – Brandon Valley Journal
2) May 19, 2021 – Brandon Valley Journal
Published twice at a total approximate cost of $35.00
May 12 & 19, 2021
__________ Notice __________
NOTICE OF DEADLINE FOR VOTER REGISTRATION
Voter registration for the School Board Election to be held on the 15th day of June, 2021, will close on the 1st day of June, 2021. Failure to register by this date will cause forfeiture of voting rights for this election. If you are in doubt about whether you are registered, call the county auditor at (605) 367-4220.
Registration may be completed during regular business hours at the county auditor’s office, municipal finance office, and those locations which provide driver’s licenses, food stamps, AFDC, WIC, military recruitment, and assistance to the disabled as provided by the Department of Human Services. You may contact the county auditor to request a mail-in registration form or access a mail-in registration form at www.state.sd.us/sos/sos.htm.
Persons with disabilities and elderly voters may contact the county auditor for information and special assistance in voter registration, absentee voting, or polling place accessibility.
Paul J. Lundberg, Business Manager
Brandon Valley School District 49-2
Brandon Valley Journal:
May 12, 2021
May 19, 2021
Published twice at a total approximate cost of $24.56
May 12 & 19, 2021
_________ Minutes _________
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 10th of May, 2021 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Gregg Talcott, and Nick Scott. Absent: Ellie Saxer. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Brandon Elementary Principal Merle Horst, and Director of Instruction Sherri Nelson.
Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.
Motion by Talcott, seconded by Ode to approve the agenda as amended as follows: Personnel Item #19 should state “effective at the end of the 2020-21 school year.” Motion carried.
Motion by Talcott, seconded by Scott to approve the meeting minutes from the Regular Meetings of April 12, 2021 and April 26, 2021, as presented. Motion carried.
Motion by Ode, seconded by Scott to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of April 2021 showed receipts of $2,974,323.76, and disbursements of $4,175,659.68 leaving a balance of $16,153,140.99. The General Fund had receipts of $2,167,761.41, received an Temporary Interfund Transfer of $144,020.28 from the Bond Fund, with disbursements of $2,540,371.17, leaving a balance of $7,344,786.71. Capital Outlay Fund had receipts of $282,647.15, with disbursements of $55,935.32, leaving a balance of $3,334,922.99. Special Education Fund had receipts of $378,640.92, with disbursements of $660,300.06, leaving a balance of $266,072.16. Bond Redemption Fund had receipts of $144,020.28, sent a Temporary Interfund Transfer of $144,020.28 to the General Fund, with disbursements of $0.00, leaving a balance of $0.00. The Enterprise Fund had receipts of $1,254.00, with disbursements of $5,085.56, leaving a balance of $69,288.66. The Capital Projects Fund had receipts of $0.00, and disbursements of $913,967.57, leaving a balance of $5,138,070.47.
The April 2021 payroll totaled $2,000,351.93 of which $1,102,656.28 was instructional, $451,257.29 was support services, $35,777.90 was co-curricular, $327,302.62 was Special Education, $79,232.84 was Food Service, and $4,125.00 was Driver’s Education.
Motion by Scott, seconded by Talcott to approve the financial reports for the month of April 2021 as presented. Motion carried.
Administrative reports were presented. Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
Spring 2020:
° Construction in progress
° Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
Fall 2020: Naming Facilities Committee: November 23, 2020 recommendation; Process completed
Fall 2020: Elementary boundary line committee: Process completed
2020-21 School year: Construction continues
Fall 2021: School opens (July 31, 2021: Substantial Completion; August 13, 2021: Punch List Completed)
The new elementary school staffing continues, with a majority of the teaching staff hiring (regular and special education) complete. All encore staffing will be provided through other building shared staff while the Classified staff assignments/hiring is in progress.
The 2021-22 Budget process is on-going. The Business Office has reviewed and compiled completed budget requests, returning them to each building/department. In February 2021, the 5-year plan was presented, and at the March 8, 2021 regular Board of Education meeting, the preliminary Capital Outlay budget was presented and approved for major items to be bid in a timely manner. During tonight’s meeting, Business Manager Paul Lundberg will present the 2021-22 preliminary budget presentation and in July 2021, we will hold the public budget hearing.
Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan. The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria. Quarters 3 and 4 COVID-19 restrictions remain the same as Quarters 1 and 2 of the 2020-21 school year; Summer 2021 Facility Use COVID-19 restrictions, beginning June 1st, will allow buildings to be open to all Brandon Valley students and staff. A Pandemic Response Planning Committee has been reinstituted for the week of July 12, 2021 and any necessary mitigation strategies/plans will be finalized the week of August 2, 2021.
Professional Awards and Staff Recognition Banquet was held “virtually” on Tuesday, May 4, 2021 @ 7:00 p.m. through Alliance Communications via the LYNX channel. The 2020-21 Brandon Valley School District Teacher of the Year is identified as EVERY teacher from the 2020 school year! Because of the unusual circumstances of COVID and the extraordinary efforts put forth by all staff, we continue to honor and thank all BV staff! Additional thanks go to our Teacher of the Year Sponsor, First National Bank; Gift Card Sponsors; the BV Area Chamber of Commerce and sponsors; and Jennifer Swenson, Bill Miller and the BVIS Staff for putting all things together!
The 2021-22 Brandon Valley Distance Learning Academy will continue as follows: Grades K-4: Brandon Valley Teachers/Platform; Grades 5-12: SD Virtual School (5-6 Black Hills On-line Learning and 7-12 SD Virtual School).
Brandon Valley High School addition priorities have been reviewed and discussed as follows:
- General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/ Upgrade East Facility Face, Minimize Impact to parking.
The tentative BVHS Addition timeline is as follows:
- Preliminary planning in-progress: Preliminary planning with the Building and Grounds Board Committee, Central Office Administration and BVHS Administration
- Fall 2021 – Information sharing as follows: Community with Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff
- Winter 2022 – Bid the project
- Spring/Summer 2022 – BVHS Addition begins
- 2022-2023 School year – Construction in-progress
- Fall 2023 – Addition opens
Information sharing regarding the BVHS Addition begins with preliminary planning (in-progress) with Building and Grounds Committee, Central Office Administration and BVHS Administration. In the Fall of 2021, Communication will continue with the Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff.
The 2021 Summer Lunch Program has been approved for June and July of 2021. The format will be “Grab & Go” on Tuesdays (5 breakfasts/lunches provided every Tuesday) from June 1 – July 27, 2021 with the following times and places designated for pick up: Brandon Elementary, pick up at 11:00 am to 12:00 pm; Valley Springs Elementary, pick up at 11:00 am to 12:00 pm; Corner of East Renee and North Cory Place, pick up at 11:00 am to 11:45 am; and lastly at Granite Valley Park (6101 N. Gold Nugget Avenue, Sioux Falls), pick up at 12:15 pm to 1:00 pm. There will be lunch provided on-site for EL Summer School and Boys & Girls Club summer programs.
The USDA has approved the extension of the Waiver for Free Meals for the 2021-22 school year. South Dakota must “opt in” for schools to be eligible to participate and additional information will be provided as it becomes available. The “Share our Strength” grant has been confirmed for school year 2021-22. This grant covers the cost of the Registered Dietician while we, in turn, share services with our rural school district partners.
Current School Calendar items include the following: Sunday, May 16, 2021 ~ BVHS Graduation; Wednesday, May 19, 2021 ~ last day of school for students (2-hour early dismissal), Thursday, May 20, 2021 ~ Staff in-service day, and Friday, May 21, 2021 ~ Workshop day (extra paid day).
Lastly, Superintendent Larson presented updated pictures of work in progress for Inspiration Elementary School including front entrance exterior asphalt prep work, gym/locker room/restroom, kitchen equipment installation, kitchen dishwasher install, music room preparation for carpet, art room, painting in progress in library/media center, painting in progress in the Grade 1-4 wing and casework in progress in the main office.
Brandon Valley High School Principal Mark Schlekeway reminded all that graduation is schedule for Sunday, May 16th at 2 p.m. This week’s celebrations include last day of classes for seniors on Tuesday, May 12th and the senior academic assembly followed by a class barbeque on Wednesday, May 13th.
Brandon Valley Intermediate School Principal stated that the 6th grade band recently held a virtual concert competition against all area Middle Schools and placed second place in this competition! Congratulations!
Business Manager Paul J. Lundberg presented the 2021-22 preliminary district budget. (See attached)
Motion by Scott, seconded by Talcott to approve the following general business items:
1. Approve request to purchase one new Diesel Utility Vehicle (RTV-X1100C Full-size) from the Sourcewell Contract, for $34,151.80, for the 2021-22 school year.
2. Approve service agreement by and between the Brandon Valley School District #49-2 and Teachwell Solutions for Extended School Year (ESY) Speech Language therapy, $50/hour, effective June 1, 2021 through August 13, 2021, as presented.
3. Approve Quam, Berglin, & Post, PC, to perform the FY21 Annual certified audit at a cost of $15,000.00.
4. Approve Administrative recommendation to cast ballot for South Dakota High School Activities Association (SDHSAA) Amendment No. 1 with a YES vote.
5. Approve Administrative recommendation to cast ballot for South Dakota High School Activities Association (SDHSAA) West River at-Large Representative for Todd Palmer (Sturgis Brown HS / Meade School District), effective July 1, 2021 through June 30, 2024.
6. Approve Administrative recommendation to cast ballot of South Dakota High School Activities Association (SDHSAA) Division III Representative for Derek Barrios (Elk Point-Jefferson School District) effective July 1, 2021 through June 30, 2023.
7. Approve Administrative recommendation to cast ballot of South Dakota High School Activities Association (SDHSAA) Division IV Representative for Eric Denning (Mount Vernon School District) effective July 1, 2021 through June 30, 2026.
8. Approve Medicaid Administration Agreement by and between the Brandon Valley School District #49-2 and Southeast Area Cooperative effective July 2, 2021 through June 30, 2022, as presented.
9. Approve request for authorization to publicly auction surplus items on June 12, 2021, as attached.
10. Approve agreement by and between the Brandon Valley School District #49-2 and Carroll Institute for Alcohol and Drug Abuse Prevention Services, in the amount of $12,800.00, effective September 1, 2021 through May 31, 2022, as presented.
Motion carried.
Motion by Ode, seconded by Scott to approve the following Personnel items:
1. Approve Administrative recommendation to elevate the Dean of Students position to a High School Associate Principal position and create a Performing Arts Center Coordinator position (14.5% on the Extra-curricular Hiring Schedule) effective beginning with the 2021-22 school year, as presented.
2. Approve resignation from Ashley Hafflet, Assistant Boys Soccer Coach, effective at the end of the 2020-21 school year.
3. Approve resignation of Shaylee Rolfes, part-time BVIS Child Nutrition worker, effective prior to start date, as presented.
4. Approve recommendation to hire Julie Richard, BVIS evening custodian, $15.55/hour plus $1.00-night differential pay, effective May 17, 2021.
5. Accept resignation/retirement notification from Sara Rief, BVMS Special Education Educational Assistant, effective May 19, 2021.
6. Approve recommendation to hire Wyatt Bauman, Custodial Substitute, $12.00/hour, effective May 11, 2021.
7. Approve recommendation to hire Caitlyn Schwebach, Assistant Oral Interpretation Coach, 6.5% of Extra- curricular Step Base ~ $2,645.00, effective for the 2021-22 school year.
8. Approve recommendation to hire Steven Farley, BVMS Special Education Educational Assistant, $15.90/hour, effective August 25, 2021.
9. Approve corrected recommendation to hire for Anna Stambach, BVMS Special Education Teacher, MA Step 2 ~ $48,012.00, effective for the 2021-22 school year.
10. Accept resignation from Breanna Zobel, BE Special Education Educational Assistant, effective May 19, 2021, as well as resignation from BVIS Special Education Teacher (2021-22 school year) effective immediately.
11. Accept resignation from Kyle Babb, Director of Special Services, effective June 30, 2021.
12. Approve recommendation to hire Matthew Bigelow, BVHS English Language Arts, MA Step Base ~ $47,361.00, and Assistant Middle School Football Coach, 6.0% of Extra-curricular Step Base ~ $2,441.00, total contract of $49,802.00, effective with the 2021-22 school year.
13. Approve recommendation to hire (through transfer), Lisa Reinschmidt, BVIS Reading Interventionist ~ $38,742.00, effective for the 2021-22 school year.
14. Approve resignation from Jennifer Schunke, BVIS Special Education Educational Assistant, effective May 19, 2021.
15. Approve recommendation to hire Cody Linneweber, Assistant Girl’s Golf Coach, 6.5% of Extra-curricular Step Base ~ $2,645.00, effective for the 2021-22 school year.
16. Approve resignation from Harlon Hendrick, BVHS Edgenuity Educational Assistant, effective May 19, 2021.
17. Approve recommendation to hire Jennifer Voigt, VSE Reading Interventionist, 86% of BA Step 10 ~ $43,107.00, effective for the 2021-22 school year.
18. Approve recommendation to hire Karlie Winckler, Inspiration Elementary Reading Interventionist, 86% of BA Step Base ~ $40,208.00, effective for the 2021-22 school year.
19. Approve resignation/retirement notification from Debra Jones, VSE 3rd Grade Teacher, effective at the end of the 2020-21 school year.
20. Approve recommendation to hire Mariah Koch, Fall Sideline Cheer Advisor, 5% of BA Step Base ~ $2,034.00, effective with the 2021-22 school year.
Motion carried.
(Information Only):
21. Approve transfer of Heidi Gehrke from FAE Custodial Supervisor to Inspiration Elementary Custodial Supervisor, effective for the 2021-22 school year.
22. Approve transfer of Marlana Frazier from BVIS Custodian to Inspiration Elementary Custodian, effective for the 2021-22 school year.
23. Approve recommendation to transfer Nick Massmann from BVHS Special Education Teacher to BVHS Social Studies Teacher, effective beginning with the 2021-22 school year.
24. Approve transfer of Caitlyn Schwebach from BVMS 8th Grade English Language Arts to BVMS 7th/8th Grade English Language Arts teacher, effective beginning with the 2021-22 school year.
25. Approve transfer of Cassie Paulson, 1.0 FTE Special Education Educational Assistant position from FAE to Inspiration Elementary, effective beginning with the 2021-22 school year.
26. Approve transfer of Hazel Shuck, 1.0 FTE Special Education Educational Assistant position from VSE to Inspiration Elementary, effective beginning with the 2021-22 school year.
The following communication was presented from the Central Office and Board of Education:
1. Building permit applications – April 2021.
2. Thank you from Paula Huber for the plant sent in memory of her mother, Jean Hartman.
3. Thank you from Vickie Kolb and family for the plant sent in memory of her mother, Genevieve Tomscha.
Travel Reports were reviewed.
Motion by Talcott, seconded by Ode to adjourn at meeting at 7:18 p.m. Motion carried.
Signed
Business Manager
Approved by the Board of Education this 14th day of June 2021
Signed
Chairperson
Brandon Valley School District No. 49-2
300 South Splitrock Boulevard
Brandon, SD 57005-1652
605-582-2058
Manifest of Surplus Property - 2021
Auction Items, Quantity;
Carpet Extractor w/36-volt charger, Tennant 1550, Model #607877, 1; Century Kleen King Antifreeze Recycler, Model #143-012-009, 1; Chairs - Office, Rolling, 6; Lockers, Red Metal 15” x 15” x 72”, 102; Mixer, Commercial Hobart D-300, 1; Snow Plow, Boss 8’-2” V-plow, 1;
Vehicles, Quantity;
2001 Dodge Ram Pickup 2500, 1; 2005 Thomas School Bus, Model F1333N, eighty-one passenger, 1; 2007 BlueBird School Bus Model A3FE, seventy-two passenger, 1; 2007 BlueBird School Bus Model A3FE, seventy-two passenger, 1; 2009 Ford Pickup F250 Superduty, 1;
Published at the approximate cost of $286.01
May 19, 2021
