Brandon City Council Minutes

The Brandon City Council met in regular session at 6:00 p.m. on June 17, 2019 in the Council Chambers at 308 S. Main Avenue, Brandon, South Dakota.

Present were Dana Clark, Barb Fish, Tim Jorgenson, David Kull, Chuck Parsons and Mayor Paul Lundberg. Others present were: City Administrator, Bryan H. Read; Finance Offi cer, Christina Smith; City Attorney, Patrick Knecht; City Engineer, Tami Jansma, Police Chief, Joe Weir; Park Superintendent, Devin Coughlin and Public Works Director, Rollie Hoeke.

Alderwoman Clark moved Alderman Parsons seconded to approve the agenda. Motion carried. Alderwoman Fish moved Alderwoman Clark seconded to approve the minutes of the May 30, 2019 briefing meeting and the minutes of the June 3, 2019 regular meeting. Motion carried.

Alderwoman Fish moved Alderman Kull seconded to approve the following claims. Motion carried.

VENDOR, DESCRIPTION, AMOUNT; Action Electric , Electric Repairs, 250.00; AFLAC, June Premium, 1,175.43; Alliance Communications, Utilities, 2,561.68; Alternative HR Development, Professional Services, 3,105.75; Applied Concepts Inc, Police Supplies, 39.00; Beal Distributing Inc, GC Resale, 3,278.50; Bioverse Inc, GC Supplies, 1,282.50; Bonnie Fjerestad, Golf Tournament, 240.00; Border States Electric, Traffi c Supplies, 57.60; Borns Group, Utility Billing, 1,457.38; Brandon Ace Hardware, Various Dept Supplies, 2,412.63; Brandon Lumber Company, Various Dept Supplies, 658.47; Brandon Seamless Rain Gutter, GC Repairs, 499.80; Butler Machinery Company, Street Supplies, 407.49; BV Media Group, Publications, 1,837.23; BV School District, Fuel, 4,131.35; Callaway Golf, Pro Shop Resale, 231.92; Campbell’s Supply, Street Supplies, 322.00; Cardmember Services, Various Dept Supplies, 6,811.74; Central Heating & Air Inc, Sewer Repairs, 1,646.30; Century Business Products, Copier Agreement, 262.85; Champion Tree Service, Tree Removal, 765.00; Chesterman Company, GC Supplies, 482.00; Chris Carlson, Swim Lesson Refund, 90.00; Cintas, May Services, 723.15; Coffee Cup, Fuel, 195.68; Concrete Materials, Street Supplies, 2,456.34; Construction Products, Street Supplies, 1,580.00; Core & Main LP, Water Repairs, 1,075.20; Culligan Water Conditioning, Utilities, 79.80; Dakota Beverage, GC Resale, 5,051.55; Dakota Supply Group, Various Dept Supplies, 713.69; Dennis Olson, June Premium, 577.38; Direct Automation LLC, Water Repairs, 465.00; Ecolab Pest Elimination, GC Services, 310.72; EnviroMaster Inc, GC Supplies, 195.70; Fastenal Company, Various Dept Supplies, 368.10; First Rate Excavate Inc, Storm Sewer Improvements, 42,786.23; First Rate Excavate Inc, Sewer Repairs, 13,716.35; Fox Print Printing, Police Repairs, 63.98; G & H Distributing Inc, GC Supplies, 115.55; Galls, Police Supplies, 139.51; Gillespie Outdoor, Park Supplies, 23.97; Girton Adams Company, GC Supplies, 234.00; Glass Doctor, Police Repairs, 85.00; Graham Tire, Street Equipment, 616.81; Hach Company, Water Supplies, 685.40; Hauff Mid-America Sports, Pool Supplies, 249.50; Hawkins Water Treatment, Water Supplies, 3,002.85; Innovative Offi ce Solutions, Police Supplies, 1,252.09; Interstate Offi ce Products, Various Dept Supplies, 172.45; Jack’s Uniforms & Equipment, Police Supplies, 77.88; Jensen Electric Inc, Park Supplies, 76.53; Johnson Brothers Famous Brands, GC Resale, 2,709.27; Lacey Rentals Inc, Park Rentals, 705.00; Lawson Products Inc, Street Supplies, 108.85; Lee’s Repair & Grading, Park Supplies, 586.58; Locators & Supplies Inc, Utility Supplies, 294.15; Manley Tire & Oil, GC Repairs, 41.98; Marv’s Sanitary Service, Utilities, 597.00; Med-Star Paramedic Ambulance, June Contribution, 2,777.66; Menards, GC Repairs, 628.57; Metro Communications, Police Service fee, 14,048.75; Michael Todd & Company, Street Supplies, 1,156.76; MidAmerican Energy, Utilities, 784.66; Midwest Oil Company, Fuel, 644.63; Midwest Turf & Irrigation, GC Repairs, 249.28; Miller & Sons Golf Cars, GC Repairs, 238.53; Minnehaha Community Water Corp, Utilities, 81.00; Minnehaha County Register of Deeds, Council Supplies, 90.00; Myrl & Roy’s Paving, Street Repairs, 1,643.20; Oakridge Nursery & Landscaping, GC Supplies, 24.61; Palisades Oil, Fuel, 65.95; Pepsi Beverages Company, GC Resale, 514.15; Performance Press, Police Supplies, 1,037.05; Pizza Ranch, GC Resale, 114.45; Prairie Grass Irrigation Inc, Water Repairs, 586.50; Productivity Plus Account, Park & Water Supplies, 848.85; Recreation Supply Company, Pool Supplies, 106.04; Reiter Enterprises, GC Rental, 3,848.00; Republic National Distributing, GC Resale, 1,150.05; Sam’s Club, Various Dept Supplies, 1,154.69; SA-SO, Water Supplies, 765.25; SD DENR, Annual Water Fee, 1,450.00; SD Department of Revenue, Sales Tax, 7,120.83; SD Municipal League, Budget Training, 50.00; Sioux Falls Networks, Professional Services, 355.00; Sioux Falls Utilities, April WW Discharge, 118,076.80; Staples Advantage, Various Dept Supplies, 408.75; Streicher’s, Police Supplies, 952.80; Sturdevant’s Auto Parts, Various Dept Supplies, 988.48; Sunshine, Various Dept Supplies, 640.37; Sysco Lincoln, GC Supplies, 1,618.39; Titleist, Pro Shop Resale, 5,043.39; Tony’s Catering, GC Resale, 469.00; Toro NSN, Service Agreement, 155.00; Turfwerks, GC Repairs, 147.07; US Postmaster, Utility Billing, 1,465.37; VFW Post 4726, Senior Citizens, 1,500.00; Vogel Motors, Police Repairs, 155.00; Wirtjes Auto Repair, Van Repairs, 2,232.61; Xcel Energy, Utilities, 2,351.67; First National Bank, GC Equipment Loan, 1,124.98; First National Bank, TIF #3 Loan, 67,996.32; City Administration, May 30, 2019 Payroll, 4,002.69; Finance Offi cer, May 30, 2019 Payroll, 4,249.58; Government Buildings, May 30, 2019 Payroll, 129.29; Police, May 30, 2019 Payroll, 17,428.94; Building Inspections, May 30, 2019 Payroll, 3,340.96; Engineer, May 30, 2019 Payroll, 3,090.95; Street Department, May 30, 2019 Payroll, 8,888.99; Pool, May 30, 2019 Payroll, 581.49; Park Department, May 30, 2019 Payroll, 6,800.00; Water Department, May 30, 2019 Payroll, 8,905.14; Sewer Department, May 30, 2019 Payroll, 3,391.69; Golf Course Grounds, May 30, 2019 Payroll, 6,635.97; Golf Course Lounge, May 30, 2019 Payroll, 4,287.24; Golf Course Pro Shop, May 30, 2019 Payroll, 5,605.92; Golf Course Community Room, May 30, 2019 Payroll, 1,339.41; 941 Payroll Taxes, May 30, 2019 Payroll, 23,011.81; SD Retirement System Supplemental, May 30, 2019 Payroll, 687.50; TASC Flex Plan, May 30, 2019 Payroll, 996.87; Accounts Management, May 30, 2019 Payroll, 75.00; SD Retirement System, May Contributions, 31,592.38;

Alderman Kull moved Alderman Parsons seconded to approve the consent calendar which contained the following items: a plat of Alliance Plaza 2nd Addition Lots 1-4; a plat of The Bluffs Addition Lots 5-8 Block 11, Lots 5-9 & 22-27 Block 12 and Lots 5-8 Block 13 and a plat of Tract 1 Twin Rivers Crossing Addition. Motion carried.

Becky Zirpel, 206 S. Heritage Road, was present to discuss resident concerns of speeding/reckless driving in The Bluffs subdivision. Suggestion made to add more sidewalks, speed bumps, more signage to alert of children playing, more monitoring in the area. Liz Hagen, 1821 W. Ashton Trail, was present to discuss resident concerns of speeding/reckless driving in The Bluffs subdivision. Not just along S. Heritage Road, but all of The Bluffs subdivision. Tyler Stowater, 2004 W. River Bluff Drive, was present to discuss resident concerns of speeding/reckless driving in The Bluffs subdivision.

TRANSFER OF RETAIL ON-OFF SALE ALCOHOLIC BEVERAGE LICENSE A public hearing was held, as advertised, to consider the transfer of a Retail (On-Off Sale) Alcoholic Beverage License from MFDD, Inc. to PJ Brandon, LLC. Alderwoman Clark moved Alderman Parsons seconded to approve the transfer as presented. Motion carried. FROM: MFDD, Inc Double D Saloon 325 S Main Ave Brandon, SD 57005 325 S Main Ave Brandon, SD 57005 Retail (On-off Sale) Liquor TO: PJ Brandon LLC Double D Saloon 325 S Main Ave Brandon, SD 57005 325 S Main Ave Brandon, SD 57005 Retail (On-off Sale) Liquor

NEW MALT BEVERAGE & SD FARM WINE LICENSE A public hearing was held, as advertised, to consider a New Retail (On-Off Sale) Malt Beverage and SD Farm Wine License to Kingbird, LLC. at 509 N. Splitrock Blvd. Alderman Parsons moved Alderman Jorgenson seconded to approve the transfer as presented. Motion carried.

Kingbird LLC Kingbird Coffeehouse 509 N Splitrock Blvd Brandon, SD 57005 Retail (On-Off Sale) Malt Beverage & SD Farm Wine.

ORDINANCE #591 A public hearing was held, as advertised, to consider a Re-Zone Application for 501 S. Main Avenue, legally described as Lot 1 of Lot B of Tract 1 Railroad Addition, from R-1, Low Density Residential to CB, Central Business. Alderman Kull moved Alderman Jorgenson seconded to give first reading to Ordinance #591:

TITLE: AN ORDINANCE OF THE CITY OF BRANDON, SOUTH DAKOTA PROVIDING THAT THE REVISED ZONING ORDINANCE NUMBER 531 AND THE OFFICIAL ZONING MAP OF THE CITY OF BRANDON, SOUTH DAKOTA BE AMENDED TO PROVIDE FOR THE RE-ZONING OF THE FOLLOWING DESCRIBED PROPERTY. A roll call vote showed Clark, Fish, Jorgenson, Kull, Parsons, aye. Motion carried.

BOSSMAN CLAIM – 1009 E. COTTONWOOD CIRCLE A bill was received from Donna Bossman, 1009 E. Cottonwood Circle, for repairs made to her property following water pipes being frozen in March 2019. Alderman Parsons moved Alderman Jorgenson seconded to deny the claim for reimbursement, based on Administration recommendation that it was not a City issue, as it was frozen from the water meter to the curb stop. Motion carried.

GOLF COURSE CIP LIST The Golf Course Committee report was heard. Painting of the clubhouse has begun.

SPLASH PAD PLANNING DISCUSSION The Parks & Recreation Committee report was heard. Recommendation made to have a joint meeting between City Council and the Park Advisory Committee to discuss the Aspen Park Master Plan on Tuesday, June 25, 2019 at 6:00pm.

POOL STAFF WAGE ADJUSTMENT Alderman Parsons moved Alderwoman Fish seconded to approve the pool staff wage adjustment for Jada Tschetter to $11.80 per hour, effective June 10, 2019, as she has passed her WSI certifi cation. Motion carried.

HOMETOWN DAYS AT MCHARDY PARK Alderwoman Fish moved Alderwoman Clark seconded to approve the Brandon Valley Optimist Club request to hold Hometown Days at McHardy Park on Saturday, July 20, with the park shelter fee waived, as presented. Motion carried.

INTRODUCE NEW POLICE OFFICERS The Public Safety Committee report was heard. Police Chief Joe Weir introduced Daniel Francis Jr., Andrew Nygaard and Zachery Kieffer as new police offi cers with the City of Brandon. City Council welcomed them all.

SAFETY CONCERNS IN THE BLUFFS Tami Jansma, City Engineer, is currently working with the developer to get more sidewalks installed and police will have more of a presence in the area to try and deter speeders, etc.

AMBULANCE ORDINANCE DRAFT A draft of a proposed Ambulance Ordinance was presented. It was the consensus of the Council to bring forward for fi rst reading at the July 1, 2019 City Council meeting.

BETHANY MEADOWS FIREWORKS PERMIT REQUEST Alderwoman Clark moved Alderman Jorgenson seconded to accept the request from Bethany Meadows to host a fireworks display for their residents on Monday, July 1, 2019 at dusk. Motion carried.

RESOLUTION #16-19 Alderwoman Clark moved Alderman Parsons seconded to approve Resolution #16-19, setting animal license fees. Motion carried.

RESOLUTION 16-19 ANIMAL LICENSE FEE WHEREAS, the City Council of the City of Brandon, South Dakota, regulates animal control within the limits of the City of Brandon, and WHEREAS, Ordinance 3-2-1 authorizes an animal license fee in an amount to be established by resolution of the City Council, and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Brandon, South Dakota that effective July 3, 2019, animal tags will be issued upon application to the City or Pet Service Provider with proof of rabies vaccination for the following fees: 1 year rabies vaccination - $5.00 per animal 3 years rabies vaccination - $15.00 per animal Replacement tags - $1.00 per tag Adopted this 17th day of June, 2019 Paul J. Lundberg Mayor (SEAL) ATTEST: Christina Smith Finance Officer

AGENT OF RECORD FOR HEALTH INSURANCE The Administration Committee report was heard. An agent of record for health insurance was presented. Alderman Jorgenson moved Alderman Kull seconded to approve the agent of record agreement for health insurance, as presented. Alderwoman Fish noticed that there was a 5 year clause in the agreement. Bryan Read, City Administrator, discussed that the RFP stated the 5 year clause. It was the consensus of the Council that it should be a 1 year clause. Casey Sonju, was present to discuss the RFP, which was previously approved by City Council. A roll call vote showed Clark, Fish, Jorgenson, Kull, Parsons nay. Motion failed. Alderwoman Fish moved Alderwoman Clark seconded to approve the agreement, changing to a 1 year clause. Motion carried.

ENGAGEMENT LETTER FOR SALES TAX REVENUE REFUNDING BONDS Alderman Kull moved Alderman Parsons seconded to approve the engagement letter with D.A. Davidson & Co. for sales tax revenue refunding bonds. Motion carried.

REVIEW CITY ENGINEERS JOB DESCRIPTION Alderwoman Clark asked that this be placed on the agenda, as she questions the criteria for the City Engineer to have the Professional Engineer designation. Alderman Clark stated that nothing would change within the City’s processes if the City Engineer did obtain that designation. Bryan Read, City Administrator, discussed that the job duties would not change; but in the event of possible court cases the Professional Engineer designation would “hold more weight.” Staff will research area towns and see if any have the Professional Engineer requirement, and report back to Council at a future meeting.

BLOCK PARTY REQUEST Resident Sara Watters, 2416 E. Trevino Lane, was present to discuss their request for a block party. Alderwoman Clark moved Alderman Parsons seconded to approve the block party request as presented from Sara Watters, 2416 E. Trevino Lane, for July 13, 2019 from 11:00am to 10:00pm. Motion carried. CORE RFP REVIEW COMMITTEE The Streets Committee report was heard. Alderwoman Clark and Alderman Jorgenson will be the City Council representatives to the Core RFP Review Committee.

GEOTECH TESTING CONTRACTS Alderman Jorgenson moved Alderman Kull seconded to approve the testing contracts with GeoTech in the amounts of $12,250.00 for the 2019 Main Ave Interceptor Sewer Project; $22,450.00 for the Holly Blvd Improvements and $11,500.00 for the 2019 Brandon Park Addition Improvements. Motion carried.

ENGINEERING PROPOSAL FOR FORCEMAIN/WATERMAIN REPAIRS ON ASPEN The Water & Sewer Committee report was heard. Alderman Kull moved Alderman Parsons seconded to approve the proposal from DGR Engineering in the amount of $35,300.00 for the Aspen Blvd force main repair, as presented. Motion carried.

HOLLY/MAIN PROJECT SCHEDULE Mitch Mergen, Stockwell Engineers, was present to give an update on the Holly/Main Project. Weather has delayed the project, hoping to start in the next couple of weeks. GREASE TRAP UPDATE Tami Jansma, City Engineer, gave an update on the grease trap inspections project.

REDWOOD STORM SEWER PROJECT Alderwoman Clark moved Alderman Kull seconded to approve pay application #2 to First Rate Excavate in the amount of $42,786.23 for the storm sewer improvements along Redwood Blvd. Motion carried.

WELL #9 CHANGE ORDERS Alderman Parsons moved Alderwoman Clark seconded to approve change order #1 and change order #2 to Thein Well in the total amount of $8,861.67 for the well #9 construction & development. Motion carried. At 7:09 p.m. on a motion by Alderman Parsons seconded by Alderman Kull the meeting was adjourned.

Melissa Labahn

Municipal Recording Clerk

Paul Lundberg

Mayor

Published at the approximate cost of $163.02 June 26, 2019